Travel

  1. TAX FORMS - for Traveling/Purchasing

    Nov 19, 2021

    TAX FORMS - Consider having these with you when traveling/purchasing:

  2. Airfare Not Permitted on PCards

    Sep 21, 2021

    PCard Office

    A reminder as we resume travel for business: The university's travel initiative requires that all business travel airfare must be booked through the university's contracted agencies.

    Airfare with business travel requirements:

  3. Travel Info

    Sep 16, 2021

    When is a Spend Authorization needed? IF a one-day conference/meeting only has registration and travel involved- no need to tie the registration to a new SA, can use the Blanket travel SA and log to claim the mileage. If a virtual conference/session- no travel, only registration- then the registration is considered non-travel and no SA needed- *** it’s important to clearly mark virtual in the business purpose and/or memo
  4. Travel- University Policy

    Jul 29, 2021

    Office of Business and Finance: University Policy - TRAVEL

    To provide units, supervisors, and travelers with specific procedures to ensure efficiency and fiscal accountability for university business travel expenditures.

  5. Spend Authorization Info

    Jun 27, 2021

    Travel Job Aids: Travel - Blanket In-State Mileage  and Overnight Travel use as a guide when creating Spend Authorization Number requests and expense reports.

  6. OSU Extension Travel Guideline Clarification

    Jun 24, 2021

    New travel guidance has been issued by the university and can be found here: https://busfin.osu.edu/news/2021/06/07/new-fiscal-year-2022-travel-guidelines.

    Effective July 1, 2021, the university will allow business-related travel in line with updated health and safety requirements and our continued focus on fiscal responsibility.

  7. Reassigning Expense Credit Card Transactions

    May 25, 2021

    TRAVEL expenses paid on a Department PCard should be reassigned to the traveler so they can insert their SA# (Spend Authorization #) in the expensing entry. The traveler is to do this within 7 business days of the transaction date. (The card manager is responsible for all NON-TRAVEL related purchases.)

    To REASSIGN an expense to another employee:

    Log into Workday, in SEARCH type Reassign Expense Credit Card Transactions or a short version of that and hit enter. (Less is more when typing in the Search bar.)

  8. Travel Clarification on Commute

    Sep 24, 2020

    CFAES has clarified how to handle the normal commute deduction as part of reimbursements for approved/exempted travel while many are still working from home at least some of the time.

    The normal commute deduction will apply, as normal, for all mileage reimbursements regardless of an individual’s telework schedule.

  9. Recommend That All OSUE Offices to Have a Travel Arranger

    May 12, 2020

    It is important to keep the flow of fiscal documents moving forward, and one area we can improve on is to have at least one Travel Arranger in each office that CAN get in to the system to check on payments, to add missing documentation, etc. - not intending for them to become the travel initiator/uploader but for emergency fiscal needs. Please consider taking the training in Buckeye Learn and completing this Financial Systems Access Request.