Uber/Lyft/rideshare apps are considered to have “clickwrap” agreements. When you are ordering or creating an account online get a message like “by clicking here I agree to terms and conditions”, this is considered a clickwrap agreement and the T&Cs must first be reviewed and approved by the legal team at OSU Purchasing prior to agreeing and continuing with payment.
From past experience we know the University cannot agree to the T&Cs of rideshare apps, so we cannot create accounts under the University’s name.
A travel Comparison Worksheet is needed when traveling to a neighboring state as sometimes a rental car is cheaper than using a personal vehicle.
One thing to note is the system doesn’t always provide a location for the destination and the traveler has to choose “All Other Continental US Locations, United States of America” - this is why it is vital that an agenda is attached with the “where/when/why” detailed and adding city/state to the Justification field is very helpful.
2022 mileage rate: $.585 January 1 to June 30; $.625 July 1 to December 31, 2022.
Use updated Ground Transportation LOG, Workday will calculate new mileage amount when date in Expense Lines is first day of travel from the LOG
Get travel in within 60 days
Use first travel date on log for expense line date