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Sep 16, 2021
When is a Spend Authorization needed?
If the travel has expenses other than incidentals (those that cannot be put on the travel log like REGISTRATION) - then a new SA is needed for that one-off trip:
If a virtual conference/session- no travel, only registration- then the registration is considered non-travel and no SA needed- *** it’s important to clearly mark virtual in the business purpose and/or memo
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Jul 29, 2021
Office of Business and Finance: University Policy - TRAVEL
To provide units, supervisors, and travelers with specific procedures to ensure efficiency and fiscal accountability for university business travel expenditures.
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Jun 27, 2021
Travel Job Aids: Travel - Blanket In-State Mileage and Overnight Travel use as a guide when creating Spend Authorization Number requests and expense reports.
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Jun 24, 2021
New travel guidance has been issued by the university and can be found here: https://busfin.osu.edu/news/2021/06/07/new-fiscal-year-2022-travel-guidelines.
Effective July 1, 2021, the university will allow business-related travel in line with updated health and safety requirements and our continued focus on fiscal responsibility.
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May 25, 2021
TRAVEL expenses paid on a Department PCard should be reassigned to the traveler so they can insert their SA# (Spend Authorization #) in the expensing entry. The traveler is to do this within 7 business days of the transaction date. (The card manager is responsible for all NON-TRAVEL related purchases.)
To REASSIGN an expense to another employee:
Log into Workday, in SEARCH type Reassign Expense Credit Card Transactions or a short version of that and hit enter. (Less is more when typing in the Search bar.)
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Sep 24, 2020
CFAES has clarified how to handle the normal commute deduction as part of reimbursements for approved/exempted travel while many are still working from home at least some of the time.
The normal commute deduction will apply, as normal, for all mileage reimbursements regardless of an individual’s telework schedule.
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May 12, 2020
It is important to keep the flow of fiscal documents moving forward, and one area we can improve on is to have at least one Travel Arranger in each office that CAN get in to the system to check on payments, to add missing documentation, etc. - not intending for them to become the travel initiator/uploader but for emergency fiscal needs. Please consider taking the training in Buckeye Learn and completing this Financial Systems Access Request.
