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Extension Operations

Ohio State University Extension

CFAES

Reporting

  1. Xero – Local Checking Account Software

    Jan 30, 2024

    Soon this spring all Extension offices with local checking accounts will transition their bookkeeping to a single cloud-based software platform called Xero. Extension Operations is currently piloting the software with six county offices. Transition to Xero will be mandatory and at no cost to county budgets.

    Benefits of Xero:

  2. Reconciliation Process

    Jan 30, 2024

  3. Ohio Sales Tax Reporting

    Jan 7, 2024

  4. FD522 Transfers

    Mar 29, 2023

    FD522, for many county cost centers, includes misc grants that were converted from PeopleSoft to workday. These 50xxxx grant funds converted to a GRxxxxx worktag.

  5. Why Does It Appear There is Payroll Activity in Funds From Which No One is Paid?

    Mar 23, 2023

    For every employee there are three levels of worktags associated with them and their position. First the Organizational Assignment, then the Position costing, then the Worker costing. The Worker Costing is typically where actual payroll hits (however, if a worker costing allocation isn't done, payroll actuals will hit the Position costing). Organization Assignments have some worktags restricted from use at this high level (grants and gifts for example). Therefore, we need to use some other funding source at this level.

  6. American Express Payments in NelNet Statements

    Jan 12, 2023

    NelNet statements may appear to have credited back a payment on American Express, but in essence, it is not a credit, it’s just that American Express is working directly with Ohio State and will have a separate deposit line in ‘Find Journal Lines-OSU’ report since they are not working through the same bank as Visa/MC/Discover transactions.

  7. Accounting Adjustment or Journal Transfer Request?

    Mar 19, 2022

    There are a couple of methods to make corrections for our transactions in Workday:

  8. New Reports to Find Purchase Orders

    Jan 29, 2022

    "Find Purchase Order Summary – OSU" and "Find Purchase Order Details – OSU" are replacing these reports "Find Purchase Orders" and "Find Purchase Orders – OSU" as of January 31, 2022.  [Source: Newslink, 1.10.22]

  9. Utility Bills in Workday

    Dec 10, 2021

    Central Financing is inputting some utilities for a few county offices that have these bills to pay: gas and electric.

    To locate the invoices for reconciliation, log into Workday, type the ACCOUNT NUMBER of the utility (found on previous invoices) in the Search field and a list of Supplier Invoices comes up. (Some account numbers are only put in with the first section of a long number.)

  10. Release Time Funds

    Nov 30, 2021

    Release Time Funds CARRYFORWARD balances had been brought into Workday in FD522/GR108558 in the BL1169… the amounts since October 2020 to June 2021 (soon amounts from July to October will be transferred in) were transferred into the separate county BLs… so if you run your reports on FD522/GR108558 with just your county cost center number, you should see balances in both BLs IF you have money from a previous year and money from FY2021 in a  GR108558 fund.

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