For every employee there are three levels of worktags associated with them and their position. First the Organizational Assignment, then the Position costing, then the Worker costing. The Worker Costing is typically where actual payroll hits (however, if a worker costing allocation isn't done, payroll actuals will hit the Position costing). Organization Assignments have some worktags restricted from use at this high level (grants and gifts for example). Therefore, we need to use some other funding source at this level.
NelNet statements may appear to have credited back a payment on American Express, but in essence, it is not a credit, it’s just that American Express is working directly with Ohio State and will have a separate deposit line in ‘Find Journal Lines-OSU’ report since they are not working through the same bank as Visa/MC/Discover transactions.
For reporting Sales Tax please use the Business & Finance Sales Tax Reporting form and provide FUND FD111 and your Cost Center number.
Send as soon as possible, even after the deadline by a few days if due to circumstances beyond your control, so B&F can get their reports submitted in a timely manner to avoid penalites and interest if ever an audit.
"Find Purchase Order Summary – OSU" and "Find Purchase Order Details – OSU" are replacing these reports "Find Purchase Orders" and "Find Purchase Orders – OSU" as of January 31, 2022. [Source: Newslink, 1.10.22]
Central Financing is inputting some utilities for a few county offices that have these bills to pay: gas and electric.
To locate the invoices for reconciliation, log into Workday, type the ACCOUNT NUMBER of the utility (found on previous invoices) in the Search field and a list of Supplier Invoices comes up. (Some account numbers are only put in with the first section of a long number.)
Release Time Funds CARRYFORWARD balances had been brought into Workday in FD522/GR108558 in the BL1169… the amounts since October 2020 to June 2021 (soon amounts from July to October will be transferred in) were transferred into the separate county BLs… so if you run your reports on FD522/GR108558 with just your county cost center number, you should see balances in both BLs IF you have money from a previous year and money from FY2021 in a GR108558 fund.
The UniPrint receipt and invoice reporting webpage has recently been updated to align with Workday processes and is now available online at https://uniprint.osu.edu/support/receipts-and-reports/print-services. The org field has been renamed “Cost Center” and all newWorkday tags will be included on receipt for billing January 1, 2021 and after. All other reporting options will remain the same.