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Apr 28, 2022
Handle county-to-county payments within University funds when possible, not necessary to write a check -OSU to OSU
Before the expense: use the other county/department’s Worktags in the expensing. If paying for supplies/items, put other department/office’s Worktags in expensing PCard entry; if paying for another department/office staff’s travel: put other department/office’s worktags in for the SA/Expense Report and attach preapproval to use the othe county's Worktags.
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Apr 18, 2022
Blanket Purchase Orders can be used for leasing postage equipment. Please use: Quadient Leasing and Pitney Bowes Inc. for the equipment leasing agreements. If your agreement is still current, you can upload that same agreement for each new Purchase Order for the years that it covers. Otherwise, please contact the company to obtain a new agreement to attach as a quote in the requisition.
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Mar 19, 2022
CFAES Finance created these BUSINESS PURPOSE HELPFUL HINTS overview and webpages (links below) to help ensure a complete 'Business Purpose' is part of every expense utilizing University money.
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Mar 17, 2022
Better business justification needed on food/meal purchases- entries are telling what and who, but not really addressing the "why".
Examples of a better justification:
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Mar 16, 2022
Extension Operations worked with the Treasurer’s Office in September 2020 to roll out the new NelNet Commerce Manager payment platform for all county offices to accept credit card payments. This Commerce Manager is basic but flexible, and can handle payments for goods and services. Payments may include soil test kits, program books, registrations and 4-H Camp payments to name a few. We should not take payments from other OSU departments, payments for donations or payments for grants/contracts.
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Jan 29, 2022
The Office of Business and Finance has a look-up tool to find the University contracted suppliers we are to use and their contact information.
Type in URL busfin.osu.edu in your browser’s address bar, scroll down to see Find a Supplier.
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Nov 30, 2021
When ordering through a Buckeye Buy vendor that does not have a catalog, for services or goods, they will take your order and create a QUOTE, they then must upload that quote into Workday and should notify you with a Quote Number. If not provided that Quote number then search with your email address.
First, log into Workday, CREATE REQUISTION – Buckeye Buy Request – OK – Connect to Supplier Website – scroll to find Marketplace Quotes (red square) and click CONNECT on right.
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Nov 30, 2021
Release Time Funds CARRYFORWARD balances had been brought into Workday in FD522/GR108558 in the BL1169… the amounts since October 2020 to June 2021 (soon amounts from July to October will be transferred in) were transferred into the separate county BLs… so if you run your reports on FD522/GR108558 with just your county cost center number, you should see balances in both BLs IF you have money from a previous year and money from FY2021 in a GR108558 fund.
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Nov 30, 2021
When entering FOOD purchases in Workday as OSP grant expenditures (using FD520- for ‘Grants and Contracts Sponsored Programs Fund’ with a GR#) whether PCard or other mode of paying, please be sure to use the Expense Item ‘Teaching Aids and Materials’ (SC10699) so the expense will post to the correct budget category on the grant. This holds true for SNAP-Ed and other OSP grants.
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Nov 19, 2021
TAX FORMS - Consider having these with you when traveling/purchasing:
