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Sep 13, 2021
To return items to Staples:
Please send an email to Support_EA@staples.com or call 800-557-6268. That is your dedicated support team.
They will need to know your account number (1822387) and either your PO number or your Staples order number (attaching a copy of the packing slip would be helpfu).
Let them know you are Regional and not on Campus, so you will need the items picked up at your location as well as Credited.
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Aug 30, 2021
When purchasing goods (items that hold no cash value) with the intent to give it away, we need complete backup documentation to include who received the item(s). If recipients are known- attach a list/spreadsheet with your expense report. If the items are for general giveaway to public (like promotional items at a display table) please note that in your business purpose.
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Aug 16, 2021
Clarification on OPERS form for vendor setup
Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements) to an individual for goods or services requires the OPERS form along with the vendor setup form (primarily for requisitions).
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Aug 10, 2021
Seven methods for procuring goods and services in priority order:
Internal Suppliers
Buckeye Buy
Non-Catalog Request
University Procurement Card (PCard)
Supplier Invoice Requests (Non-Purchase Order)
Miscellaneous Payments (Not Applicable to Health System)
Reimbursements
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Jul 29, 2021
To check the status of an invoice: has it been received/uploaded, has it been paid, when paid, paid via check or Electronic Funds Transfer (EFT) - see this View Supplier Invoice job aid.
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Jul 21, 2021
This will be a Create a Non-Catalog Requisition- already have your order in to Publications/Pay on Account- have that total amount ready for the CART screen, and have invoice saved so it can be attached in this process:
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Jun 29, 2021
Receipts
All receipts must be itemized (shows what was paid for line by line, not just a total)
Receipts should be attached within the expense line, not in the "attachments" tab
Please be sure you are attaching the receipt that corresponds with the expense line
Only one receipt should be provided per expense line (ie, don't scan a bunch of receipts on one PDF and submit that with same pdf with each line)
Please be sure your receipt is scanned in full and legible, not cut off or blurry
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May 27, 2021
University policy for the purchase of food for various functions:
The expenditure policy is the governing document that includes the purchase of food and can be found here: OSU Expenditure Policy. The guiding principles for the purchase of food on university funds include:
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Apr 8, 2021
FY22 UNIV Blanket Order Season Processing Time Frame, April 1 through May 31
[Newslink: 4/5/2021]
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Mar 24, 2021
Whether looking for Staples, Lowes or other contracted suppliers -including internal such as UniPrint or ComDoc- follow these steps:
