Purchasing

  1. OSU Extension NAME BADGE Ordering

    Aug 31, 2022

    To order new name badges, send an email request with names to Dawnn Brown.1283@osu.edu 

  2. Staples Order Questions/Returns

    Aug 13, 2022

    Depending on your issue with Staples orders:

    If missing an item or shipment not come yet, to track items OR for a RETURN:

  3. Contracted Suppliers NEW Searchable Listing in Buckeye Buy

    Jun 28, 2022

    When choosing ‘Buckeye Buy’ use CONNECT to search the online store for Preferred and Contracted Supplier catalogs, use the NEW link to search the familiar Business Finance “Find a Suppler” page by clicking on ‘OSU Purchasing Contract Book’

    Suppliers can now be searched by keyword, product category, certifications, and designations such as MBE, EDGE, Buckeye Buy, etc.                [Newslink: 6.27.22]

  4. PCard Transaction CleanUp and Report to Run

    Jun 28, 2022

    The service center is looking to clear up the backlog of unexpensed PCard transactions.  Please run "Credit Card Transactions- OSU" report monthly:

    In SEARCH type in 'Credit Card Transactions-OSU’ to find a report that will show:

  5. Comm Media/Publications Orders

    May 30, 2022

    Multiple publication orders can be added to the same requisition in Workday: ADD a separate line per invoice and put EACH ORDER # in the MEMO to Suppliers along with the Worktags- (be sure to match the lines Worktags to those put in MEMO to Suppliers). Combing orders with the same Worktags on the same requisition makes for easier tracking.

    Be sure to put in a thorough Business Purpose, not just “ordering publications”- remember to justify the WHY.

  6. County to County Payments

    Apr 28, 2022

    Handle county-to-county payments within University funds when possible, not necessary to write a check -OSU to OSU

    Before the expense: use the other county/department’s Worktags in the expensing. If paying for supplies/items, put other department/office’s Worktags in expensing PCard entry; if paying for another department/office staff’s travel: put other department/office’s worktags in for the SA/Expense Report and attach preapproval to use the othe county's Worktags.

  7. Blanket Purchase Orders

    Apr 18, 2022

    Blanket Orders are used for transactions that occur frequently, have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy. Not to be used for 'GOODS', only Services.

    Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).  

    Please note: if this is a renewal PO, remember to inidicate the old PO# in a comment or memo box.

  8. Postage Equipment Leasing Blanket POs

    Apr 18, 2022

    Blanket Purchase Orders can be used for leasing postage equipment. Please use: Quadient Leasing and Pitney Bowes Inc. for the equipment leasing agreements. If your agreement is still current, you can upload that same agreement for each new Purchase Order for the years that it covers. Otherwise, please contact the company to obtain a new agreement to attach as a quote in the requisition.

  9. UniPrint Ordering

    Apr 10, 2022

    The Uniprint ordering system does not communicate with Workday, so similarly to 4-H Publications with Comm Media, while placing the order through UniPrint- start creating the requisition - Buckeye Buy request - to pay them in Workday. It is helpful to have both UniPrint and Workday windows open at the same time for this 2-STEP PROCESS.

    UniPrint:

    After obtaining preapproval, go to the UniPrint website and begin to place your order through their online ordering form – but do not ‘SUBMIT” your order in UniPrint yet:

  10. Employee Apparel

    Mar 29, 2022

    Must use an approved contracted OSU vendor through BuckeyeBuy Marketplace. Link to suppliers. These suppliers will be approved by branding.

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