To print out a copy of an unpaid Purchase Order (doesn't appear to be an option for fully paid POs) : locate PO in Workday- in View Purchase Order screen, scroll mid-way of page to line of SERVICE LINES, PROCESS HISTORY, ATTACHMENTS, PRINTING RUNS, BALANCES - choose 'Printing Runs' and click on link under 'PDF File' for PO- (opens a printable pdf, click on printer icon)
Clarification on OPERS form for vendor setup
Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual for goods or services requires the OEPRS form along with the vendor setup form (primarily for requisitions).
Currently, contracts for purchases (including meeting space rentals, even $0) can only be processed through Workday Requisitions. (Create Requisition).
Obtain a vendor setup form to be attached to the Create Requisition entry, as a PO# will be needed and added to the invoice to be sent to firstname.lastname@example.org for payment (Net 60 for EFT, Net 90 for check payments).
$0 contracts can be submitted on a $0 requisition, no vendor setup form needed.
Create Requisition – open a second window with Workday to find existing PO so the FDM #s can be duplicated exactly in this new request to ADD money to an existing PO.
Will look as if ordering something NEW- be sure to put in ALL MEMO fields even though not marked as required, these act as the Business purpose (copy to Word so you can just paste each time!). Be sure to include the first PO# in the Memo.
BuckeyeBuy is available to make purchases on University contracts (replacing eStores). This is the preferred buying method. (Requires shipment to office)
BuckeyeBuy job aid
Non-catalog purchase (regular purchase order to non-contracted vendor).
Alert the companies that have on-going services with your office to change the PO# on their invoices as of July 1.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.