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Ohio State University Extension

CFAES

Purchase_Orders

  1. Workday Search Tip for Ohio State Stores Inventory

    Jul 25, 2023

    OSU Stores         [Newslink 7.24.23]

    Our warehouses have thousands of items including beverages, breakroom supplies, buffers, chemicals, copy paper, gas cylinders, gloves, lab supplies, nitrile, office products and OSU branded items.

    For a quick and effective search of Ohio State Stores products available to order through Workday, click on the search catalog link, enter a brief but detailed product description, and click the Inventory box in the left margin, as shown in the screenshots below.

  2. New Internal Order Billing for Internal Service Providers

    Jul 25, 2023

    [Newslink 7.10.23]

    Coming in October 2023, Internal Service Providers (ISPs) will use a new process in Workday to invoice other internal departments or units at Ohio State. The Internal Order Billing (IOB) process replaces the need to create an Internal Service Delivery (ISD) to bill other internal departments.

  3. Purchase Orders in Workday

    Mar 4, 2023

    BuckeyeBuy-the preferred buying method- is available to make purchases and requires shipment to office. Use the Region catalog for Staples.
  4. Workday - What to Use and When

    Feb 26, 2023

     

    Create Expense Report = to expense a PCard charge, to get reimbursed personally- as in Travel Reimbursements

    Create Expense Report for Non=Worker, ECM (External Committee Members) = Reimbursements to volunteers, includes 4-H Background Check Reimbursements, not taxable so no Supplier Setup Form needed

  5. Blanket Purchase Orders- FY24 can request after April 17, 2023

    Feb 17, 2023

    Blanket Orders are used for transactions that occur frequently, have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy. Not to be used for 'GOODS', only Services.

    Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).  

    Please note: if this is a renewal PO, remember to inidicate the old PO# in a comment or memo box.

  6. Getting Contracts Signed

    Nov 9, 2022

    Contracts: Who Signs?

  7. Purchase Order (PO) Assistance for Change Order or Closure

    Sep 22, 2022

    To submit a PO Change Order or Closure service request, please complete this webform

    Service Center Webform

     

  8. Contracted Suppliers NEW Searchable Listing in Buckeye Buy

    Jun 28, 2022

    When choosing ‘Buckeye Buy’ use CONNECT to search the online store for Preferred and Contracted Supplier catalogs, use the NEW link to search the familiar Business Finance “Find a Suppler” page by clicking on ‘OSU Purchasing Contract Book’

    Suppliers can now be searched by keyword, product category, certifications, and designations such as MBE, EDGE, Buckeye Buy, etc.                [Newslink: 6.27.22]

  9. Postage Equipment Leasing Blanket POs

    Apr 18, 2022

    Blanket Purchase Orders can be used for leasing postage equipment. Please use: Quadient Leasing and Pitney Bowes Inc. for the equipment leasing agreements. If your agreement is still current, you can upload that same agreement for each new Purchase Order for the years that it covers. Otherwise, please contact the company to obtain a new agreement to attach as a quote in the requisition.

  10. OPERS FORM Clarification

    Mar 23, 2022

    Clarification on OPERS form for vendor setup

    Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual, or sole proprietor, for goods or services requires the OPERS form along with the vendor setup form (primarily for requisitions).

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