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Extension Operations

Ohio State University Extension

CFAES

Purchase_Orders

  1. Getting Contracts Signed

    Nov 9, 2022

    Contracts: Who Signs?

  2. Supplier Setup Form Process Now a Workday Supplier Registration Site

    Nov 8, 2022

    Supplier Setup Form (previously titled Vendor Setup Form) Process replaced with new site- except for MP and SIR requests.

    P2P -Procure to Pay Services: New Supplier Registration Site

  3. Purchase Orders in Workday

    Nov 4, 2022

    BuckeyeBuy is available to make purchases on University contracts (replacing eStores). This is the preferred buying method. (Requires shipment to office)
  4. Purchase Order (PO) Assistance for Change Order or Closure

    Sep 22, 2022

    To submit a PO Change Order or Closure service request, please complete this webform

    Service Center Webform

     

  5. Contracted Suppliers NEW Searchable Listing in Buckeye Buy

    Jun 28, 2022

    When choosing ‘Buckeye Buy’ use CONNECT to search the online store for Preferred and Contracted Supplier catalogs, use the NEW link to search the familiar Business Finance “Find a Suppler” page by clicking on ‘OSU Purchasing Contract Book’

    Suppliers can now be searched by keyword, product category, certifications, and designations such as MBE, EDGE, Buckeye Buy, etc.                [Newslink: 6.27.22]

  6. Comm Media/Publications Orders

    May 30, 2022

    Multiple publication orders can be added to the same requisition in Workday: ADD a separate line per invoice and put EACH ORDER # in the MEMO to Suppliers along with the Worktags- (be sure to match the lines Worktags to those put in MEMO to Suppliers). Combing orders with the same Worktags on the same requisition makes for easier tracking.

    Be sure to put in a thorough Business Purpose, not just “ordering publications”- remember to justify the WHY.

  7. Blanket Purchase Orders

    Apr 18, 2022

    Blanket Orders are used for transactions that occur frequently, have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy. Not to be used for 'GOODS', only Services.

    Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).  

    Please note: if this is a renewal PO, remember to inidicate the old PO# in a comment or memo box.

  8. Postage Equipment Leasing Blanket POs

    Apr 18, 2022

    Blanket Purchase Orders can be used for leasing postage equipment. Please use: Quadient Leasing and Pitney Bowes Inc. for the equipment leasing agreements. If your agreement is still current, you can upload that same agreement for each new Purchase Order for the years that it covers. Otherwise, please contact the company to obtain a new agreement to attach as a quote in the requisition.

  9. OPERS FORM Clarification

    Mar 23, 2022

    Clarification on OPERS form for vendor setup

    Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual, or sole proprietor, for goods or services requires the OPERS form along with the vendor setup form (primarily for requisitions).

  10. Compreshensive Business Purpose Tells the Story

    Mar 19, 2022

    CFAES Finance created these BUSINESS PURPOSE HELPFUL HINTS overview and webpages (links below) to help ensure a complete 'Business Purpose' is part of every expense utilizing University money.

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