Purchase_Orders

  1. Contracted Suppliers NEW Searchable Listing in Buckeye Buy

    Jun 28, 2022

    When choosing ‘Buckeye Buy’ use CONNECT to search the online store for Preferred and Contracted Supplier catalogs, use the NEW link to search the familiar Business Finance “Find a Suppler” page by clicking on ‘OSU Purchasing Contract Book’

    Suppliers can now be searched by keyword, product category, certifications, and designations such as MBE, EDGE, Buckeye Buy, etc.                [Newslink: 6.27.22]

  2. Comm Media/Publications Orders

    May 30, 2022

    Multiple publication orders can be added to the same requisition in Workday: ADD a separate line per invoice and put EACH ORDER # in the MEMO to Suppliers along with the Worktags- (be sure to match the lines Worktags to those put in MEMO to Suppliers). Combing orders with the same Worktags on the same requisition makes for easier tracking.

    Be sure to put in a thorough Business Purpose, not just “ordering publications”- remember to justify the WHY.

  3. Purchase Order (PO) Assistance for Change Order or Closure

    Apr 22, 2022

    To submit a PO Change Order or Closure service request, please complete this webform

    Service Center Webform

     

  4. Blanket Purchase Orders

    Apr 18, 2022

    Blanket Orders are used for transactions that occur frequently, have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy. Not to be used for 'GOODS', only Services.

    Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).  

    Please note: if this is a renewal PO, remember to inidicate the old PO# in a comment or memo box.

  5. Postage Equipment Leasing Blanket POs

    Apr 18, 2022

    Blanket Purchase Orders can be used for leasing postage equipment. Please use: Quadient Leasing and Pitney Bowes Inc. for the equipment leasing agreements. If your agreement is still current, you can upload that same agreement for each new Purchase Order for the years that it covers. Otherwise, please contact the company to obtain a new agreement to attach as a quote in the requisition.

  6. OPERS FORM Clarification

    Mar 23, 2022

    Clarification on OPERS form for vendor setup

    Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual, or sole proprietor, for goods or services requires the OEPRS form along with the vendor setup form (primarily for requisitions).

  7. Compreshensive Business Purpose Tells the Story

    Mar 19, 2022

    CFAES Finance created these BUSINESS PURPOSE HELPFUL HINTS overview and webpages (links below) to help ensure a complete 'Business Purpose' is part of every expense utilizing University money.

  8. Justify the WHY of Food Purchases

    Mar 17, 2022

    Better business justification needed on food/meal purchases- entries are telling what and who, but not really addressing the "why".

    Examples of a better justification:

  9. Purchase Orders in Workday

    Jan 21, 2022

    BuckeyeBuy is available to make purchases on University contracts (replacing eStores). This is the preferred buying method. (Requires shipment to office)
  10. New Supplier Vendor Setup Form Reminder

    Dec 17, 2021

    REMINDER: work with the new suppliers to not send their Vendor Setup form to the address on the form, but to return it to you, to be uploaded into Workday. Sending to that address (BF-PRSM-Webform@osu.edu) will not get them added into the system.

    The form is to be updated, but until it is- be sure that you request it be sent to you.

    LINK to Vendor Setup Form

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