Purchase_Orders

  1. Steps to Order OSP Grant Gift Cards for Research Participants

    Nov 19, 2021

    Ordering Electronic Gift Cards in Workday: (please note: this is for OSP Grants only/gift cards for research participants)

    Log in to Workday, Click on “request travel or purchase” icon

    Select “request to procure goods and/or services”

    Requisition type:  non-catalog request

  2. Print a Purchase Order in Workday

    Sep 1, 2021

    To print out a copy of an unpaid Purchase Order (doesn't appear to be an option for fully paid POs) : locate PO in Workday- in View Purchase Order screen, scroll mid-way of page to line of SERVICE LINES, PROCESS HISTORY, ATTACHMENTS, PRINTING RUNS, BALANCES - choose 'Printing Runs' and click on link under 'PDF File' for PO- (opens a printable pdf, click on printer icon)

  3. OPERS FORM Clarification

    Aug 28, 2021

    Clarification on OPERS form for vendor setup Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual for goods or services requires the OEPRS form along with the vendor setup form (primarily for requisitions).
  4. Find Status of Invoices in Workday

    Jul 29, 2021

    To check the status of an invoice: has it been received/uploaded, has it been paid, when paid, paid via check or Electronic Funds Transfer (EFT)  - see this View Supplier Invoice job aid.

  5. FY22 Blanket Purchase Orders Time Frame Begins

    Apr 8, 2021

    FY22 UNIV Blanket Order Season Processing Time Frame, April 1 through May 31

    [Newslink: 4/5/2021]  

  6. Find Suppliers in Buckeye Buy

    Mar 24, 2021

    Whether looking for Staples, Lowes or other contracted suppliers -including internal such as UniPrint or ComDoc- follow these steps:

  7. To Get A Contract Signed

    Feb 19, 2021

    Currently, contracts for purchases (including meeting space rentals, even $0) can only be processed through Workday Requisitions. (Create Requisition).

    Obtain a vendor setup form to be attached to the Create Requisition entry, as a PO# will be needed and added to the invoice to be sent to apinvoices@osu.edu  for payment (Net 60 for EFT, Net 90 for check payments).

    $0 contracts can be submitted on a $0 requisition, no vendor setup form needed.

  8. Change Order for Purchase Orders

    Feb 12, 2021

    Change Order for PO:

    Create Requisition – open a second window with Workday to find existing PO so the FDM #s can be duplicated exactly in this new request to ADD money to an existing PO.

    Will look as if ordering something NEW- be sure to put in ALL MEMO fields even though not marked as required, these act as the Business purpose (copy to Word so you can just paste each time!). Be sure to include the first PO# in the Memo.

  9. Purchase Orders in Workday

    Jan 21, 2021

    BuckeyeBuy is available to make purchases on University contracts (replacing eStores). This is the preferred buying method. (Requires shipment to office) BuckeyeBuy job aid Non-catalog purchase (regular purchase order to non-contracted vendor).
  10. New PO#s Need Changed for Invoices July 1 and Forward

    Jun 23, 2020

    Alert the companies that have on-going services with your office to change the PO# on their invoices as of July 1.

    Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.

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