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Mar 4, 2023
BuckeyeBuy is available to make purchases on University contracts (replacing eStores). This is the preferred buying method. (Requires shipment to office)
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Feb 26, 2023
Create Expense Report = to expense a PCard charge, to get reimbursed personally- as in Travel Reimbursements
Create Expense Report for Non=Worker, ECM (External Committee Members) = Reimbursements to volunteers, includes 4-H Background Check Reimbursements, not taxable so no Supplier Setup Form needed
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Feb 17, 2023
Blanket Orders are used for transactions that occur frequently, have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy. Not to be used for 'GOODS', only Services.
Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).
Please note: if this is a renewal PO, remember to inidicate the old PO# in a comment or memo box.
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Nov 9, 2022
Contracts: Who Signs?
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Nov 8, 2022
Supplier Setup Form (previously titled Vendor Setup Form) Process replaced with new site- except for MP and SIR requests.
P2P -Procure to Pay Services: New Supplier Registration Site
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Sep 22, 2022
To submit a PO Change Order or Closure service request, please complete this webform
Service Center Webform
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Jun 28, 2022
When choosing ‘Buckeye Buy’ use CONNECT to search the online store for Preferred and Contracted Supplier catalogs, use the NEW link to search the familiar Business Finance “Find a Suppler” page by clicking on ‘OSU Purchasing Contract Book’
Suppliers can now be searched by keyword, product category, certifications, and designations such as MBE, EDGE, Buckeye Buy, etc. [Newslink: 6.27.22]
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May 30, 2022
Multiple publication orders can be added to the same requisition in Workday: ADD a separate line per invoice and put EACH ORDER # in the MEMO to Suppliers along with the Worktags- (be sure to match the lines Worktags to those put in MEMO to Suppliers). Combing orders with the same Worktags on the same requisition makes for easier tracking.
Be sure to put in a thorough Business Purpose, not just “ordering publications”- remember to justify the WHY.
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Apr 18, 2022
Blanket Purchase Orders can be used for leasing postage equipment. Please use: Quadient Leasing and Pitney Bowes Inc. for the equipment leasing agreements. If your agreement is still current, you can upload that same agreement for each new Purchase Order for the years that it covers. Otherwise, please contact the company to obtain a new agreement to attach as a quote in the requisition.
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Mar 23, 2022
Clarification on OPERS form for vendor setup
Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual, or sole proprietor, for goods or services requires the OPERS form along with the vendor setup form (primarily for requisitions).
