Soon this winter all Extension offices with local checking accounts will transition their bookkeeping to a single cloud-based software platform called Xero. Extension Operations is currently piloting the software with six county offices. Transition to Xero will be mandatory and at no cost to county budgets.
If your office receives any checks written to OSU that should be written to another entity, we are not to accept them and especially not to cash them. Either return them to the originator and ask them to re-write them or ask the group/entity that the check should be written to if they would check with their bank if they would accept them as is with our OSU Extension stamp on the back and allow them to deposit them in that entities bank account.
Reporting Checking Account Balances, Expenses and Income
Offices with checking accounts are to report the previous month's bank statement date, balance and total of expenses and total of income from that statement. As part of the new monthly reporting process required by the University for Workday, complete the form below and upload the bank statement by the 3rd Monday in the ***OneDrive folder for your county.
We will use your monthly net income/expense to update our total cash balance for local checking accounts on the University's general ledger.