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Extension Operations

Ohio State University Extension


In-Person Programming Process – Essential information, Exception Instructions, and Important Reminders

All CFAES educational outreach activities and events using in-person programming and hosted by anyone in CFAES, regardless of the location, must be approved through this process before proceeding.   

Approval Processes  

  1. In-Person Programming by CFAES Professionals (Statewide, Columbus, Wooster): For in-person programming by Ohio State professionals from our statewide, Columbus, and Wooster campuses, individuals will submit their request via a Qualtrics Survey for weekly review by the committee and, upon approval, receive their approval letter (via email) which can be attached to eRequests. For in-person programming, please use   

  2. Events organized at one of our 27 CFAES facilities or event centers by EXTERNAL customers: For programming hosted by external clients who want to use our CFAES facilities (Wooster Campus conference center, Nationwide & Farm Bureau 4-H Center, any of the agricultural research stations, including Chadwick Arboretum and Secrest Arboretum), event space managers (those responsible for scheduling/renting the space) will complete the necessary template for committee consideration. External clients will also be expected to follow all of the university, state, and CDC guidelines, including that masks and social distancing will be required. More information about this specific process will be shared in the near future.  

Submissions are reviewed once per week, and items must be submitted by Wednesday at noon. To date, we have approved over 200 in-person programming exemptions. We are looking at additional blanket approval opportunities for meetings and programs to continue to streamline the process and make sure we balance process efficiency and reimbursement success, with ongoing safety for our employees and clientele. Stay tuned!