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Ohio State University Extension


Policy Clarification: Ability to Claim Mileage to Headquarters

Mileage reimbursement between home and headquarters location is not allowable. This includes locations on the same campus as headquarters. Per section XVIII, part C, #5 (page 7) of the University Travel Policy: “Travelers will not be reimbursed for mileage when commuting to and from their residence and headquarters. If the traveler is required to report to a location(s) other than their headquarters during a normal work schedule, the traveler will only be reimbursed for the total distance from their residence to the alternate location(s) less the traveler’s normal commute.”

Important: This policy makes no exceptions for travel while teleworking; making multiple trips to headquarters in a single day (round-trip commute already completed); or holiday, night or weekend travel to headquarter location/campus. While working through COVID restrictions in previous years, variations on this policy had been applied, but are no longer allowable.

Note: Effective for any travel on or after 5/1/2023, no reimbursements will be approved for claims between home and headquarters. Also note: If travel to location from home is LESS than travel to headquarters, then no travel can be reimbursed. So, if you need to note the trip on the mileage log, no miles can be claimed. Contact your Cost Center manager if you have any questions about this policy.