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Ohio State University Extension


Extending a University Business Trip for Personal Reasons: A Travel Reminder

Travelers opting to extend a business trip for personal reasons (vacation, holiday, weekend, etc.) should be aware of the university’s policies and required procedures to be included when submitting a pre-trip spend authorization. The pre-trip requirements promote transparency, accountability, and documentation for separation of business and personal travel expenses. At no time may university funds be used to pay for any personal travel expenses (airfare, per diem, lodging, rental car, etc.). It is strongly recommended travelers seek guidance and assistance during trip planning to gain full understanding of the university’s requirements. Guidance can be provided by the department cost center manager, CFAES Service Center and/or the CFAES Resource Guide. Failure to disclose personal travel combined with business at the spend authorization stage may result in additional questions and reimbursement implications post trip.