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Nov 30, 2021
Ohio State is expanding use of multifactor authentication to increase the level of security to prevent unauthorized individuals from accessing university information. On Jan. 1, Ohio State will integrate the use of BuckeyePass (Duo) with Qualtric. BuckeyePass is provided to faculty, staff and students to help protect their accounts even if a password is stolen. Qualtrics is a widely used survey tool often used to collect research information. [onCampus Today: 11.30.21]
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Nov 30, 2021
Some Rental Car Company Offices may take our Department PCards, but if not, then pay and get reimbursed… NOTE: National, Enterprise and Hertz are the university’s contracted suppliers for business rental car services. Business Rentals must be associated with an approved Spend Authorization.
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Nov 30, 2021
When entering FOOD purchases in Workday as OSP grant expenditures (using FD520- for ‘Grants and Contracts Sponsored Programs Fund’ with a GR#) whether PCard or other mode of paying, please be sure to use the Expense Item ‘Teaching Aids and Materials’ (SC10699) so the expense will post to the correct budget category on the grant. This holds true for SNAP-Ed and other OSP grants.
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Nov 19, 2021
TAX FORMS - Consider having these with you when traveling/purchasing:
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Nov 19, 2021
Ordering Electronic Gift Cards in Workday: (please note: this is for OSP Grants only/gift cards for research participants)
NOTE: Request the purchase order well ahead of time- as early as possible.
Log in to Workday, Click on “request travel or purchase” icon
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Sep 21, 2021
A reminder: the university's travel initiative requires that all business travel airfare must be booked through the university's contracted agencies.
Airfare with business travel requirements:
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Sep 1, 2021
To print out a copy of an unpaid Purchase Order (doesn't appear to be an option for fully paid POs) : locate PO in Workday- in View Purchase Order screen, scroll mid-way of page to line of SERVICE LINES, PROCESS HISTORY, ATTACHMENTS, PRINTING RUNS, BALANCES - choose 'Printing Runs' and click on link under 'PDF File' for PO- (opens a printable pdf, click on printer icon)
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Aug 30, 2021
When purchasing goods (items that hold no cash value) with the intent to give it away, we need complete backup documentation to include who received the item(s). If recipients are known- attach a list/spreadsheet with your expense report. If the items are for general giveaway to public (like promotional items at a display table) please note that in your business purpose.
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Aug 30, 2021
Local Checking Account Reimbursement see Job Aid
Step one: A one-time setup is necessary to add your office as a miscellaneous payee. Have your local checking account banking information ready when setting up the miscellaneous payee.
Step two: Create Miscellaneous Payment Request for the reimbursement
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Aug 26, 2021
INVOICES: DO NOT FAX OR MAIL (OR HAVE SUPPLIERS SEND) HARD COPY INVOICES TO COLUMBUS AG ADMIN: invoices are only to be emailed to apinvoices@osu.edu – they must have an INVOICE # (cannot be a duplicate invoice # used in the past), INVOICE DATE and CORRECT FORMAT FOR Purchase Order numbers…
