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Aug 30, 2021
When purchasing goods (items that hold no cash value) with the intent to give it away, we need complete backup documentation to include who received the item(s). If recipients are known- attach a list/spreadsheet with your expense report. If the items are for general giveaway to public (like promotional items at a display table) please note that in your business purpose.
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Aug 30, 2021
All new applications for a PCard and/or requests for replacement due to loss/fraud will be available for in-person pick-up at 901 Woody Hayes (Blankenship Hall) effective September 1, 2021. Please feel free to contact PCard@osu.edu with any questions.
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Aug 30, 2021
Local Checking Account Reimbursement see Job Aid
Step one: A one-time setup is necessary to add your office as a miscellaneous payee. Have your local checking account banking information ready when setting up the miscellaneous payee.
Step two: Create Miscellaneous Payment Request for the reimbursement
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Aug 26, 2021
INVOICES: DO NOT FAX OR MAIL (OR HAVE SUPPLIERS SEND) HARD COPY INVOICES TO COLUMBUS AG ADMIN: invoices are only to be emailed to apinvoices@osu.edu – they must have an INVOICE # (cannot be a duplicate invoice # used in the past), INVOICE DATE and CORRECT FORMAT FOR Purchase Order numbers…
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Aug 10, 2021
Seven methods for procuring goods and services in priority order:
Internal Suppliers
Buckeye Buy
Non-Catalog Request
University Procurement Card (PCard)
Supplier Invoice Requests (Non-Purchase Order)
Miscellaneous Payments (Not Applicable to Health System)
Reimbursements
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Jul 29, 2021
To check the status of an invoice: has it been received/uploaded, has it been paid, when paid, paid via check or Electronic Funds Transfer (EFT) - see this View Supplier Invoice job aid.
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Jul 29, 2021
Office of Business and Finance: University Policy - TRAVEL
To provide units, supervisors, and travelers with specific procedures to ensure efficiency and fiscal accountability for university business travel expenditures.
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Jul 29, 2021
It's important to remember that the unique identifier (i.e. Tax Identification Number, SSN) must have dashes in the correct location "Identification #" on the Tax Information tab within the Miscellaneous Payee setup.
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Jun 29, 2021
Receipts
All receipts must be itemized (shows what was paid for line by line, not just a total)
Receipts should be attached within the expense line, not in the "attachments" tab
Please be sure you are attaching the receipt that corresponds with the expense line
Only one receipt should be provided per expense line (ie, don't scan a bunch of receipts on one PDF and submit that with same pdf with each line)
Please be sure your receipt is scanned in full and legible, not cut off or blurry
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Jun 28, 2021
Affiliated Camps' payments and deposits are paid on Miscellaneous Payments in Workday, if a requisition has been put in, it will have to be sent back.