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  1. Awards - Giveaways - Prizes

    Aug 30, 2021

     

    When purchasing goods (items that hold no cash value) with the intent to give it away, we need complete backup documentation to include who received the item(s). If recipients are known- attach a list/spreadsheet with your expense report. If the items are for general giveaway to public (like promotional items at a display table) please note that in your business purpose.

  2. PCard Replacement or New Cards Pick-Up

    Aug 30, 2021

    All new applications for a PCard and/or requests for replacement due to loss/fraud will be available for in-person pick-up at 901 Woody Hayes (Blankenship Hall) effective September 1, 2021. Please feel free to contact PCard@osu.edu with any questions.

  3. Reimburse Local Checking Account Job Aid

    Aug 30, 2021

    Local Checking Account Reimbursement see Job Aid

    Step one: A one-time setup is necessary to add your office as a miscellaneous payee. Have your local checking account banking information ready when setting up the miscellaneous payee.

    Step two: Create Miscellaneous Payment Request for the reimbursement

  4. Invoice Submission Requirements

    Aug 26, 2021

    INVOICES: DO NOT FAX OR MAIL (OR HAVE SUPPLIERS SEND) HARD COPY INVOICES TO COLUMBUS AG ADMIN: invoices are only to be emailed to apinvoices@osu.edu – they must have an INVOICE # (cannot be a duplicate invoice # used in the past), INVOICE DATE and CORRECT FORMAT FOR Purchase Order numbers…

  5. Procuring Goods and Services [Newslink 8.9.21]

    Aug 10, 2021

    Seven methods for procuring goods and services in priority order:

    Internal Suppliers

    Buckeye Buy

    Non-Catalog Request

    University Procurement Card (PCard)

    Supplier Invoice Requests (Non-Purchase Order)

    Miscellaneous Payments (Not Applicable to Health System)

    Reimbursements

  6. Find Status of Invoices in Workday

    Jul 29, 2021

    To check the status of an invoice: has it been received/uploaded, has it been paid, when paid, paid via check or Electronic Funds Transfer (EFT)  - see this View Supplier Invoice job aid.

  7. Travel- University Policy

    Jul 29, 2021

    Office of Business and Finance: University Policy - TRAVEL

    To provide units, supervisors, and travelers with specific procedures to ensure efficiency and fiscal accountability for university business travel expenditures.

  8. Updating Miscellaneous Payees [Newslink 7/26/21]

    Jul 29, 2021

    It's important to remember that the unique identifier (i.e. Tax Identification Number, SSN) must have dashes in the correct location "Identification #" on the Tax Information tab within the Miscellaneous Payee setup.

  9. Expense Reports Notes on What to Include

    Jun 29, 2021

    Receipts All receipts must be itemized (shows what was paid for line by line, not just a total) Receipts should be attached within the expense line, not in the "attachments" tab Please be sure you are attaching the receipt that corresponds with the expense line Only one receipt should be provided per expense line (ie, don't scan a bunch of receipts on one PDF and submit that with same pdf with each line) Please be sure your receipt is scanned in full and legible, not cut off or blurry
  10. Camp and Camp Deposit Payments

    Jun 28, 2021

    Affiliated Camps' payments and deposits are paid on Miscellaneous Payments in Workday, if a requisition has been put in, it will have to be sent back.

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