1. Office of Sponsored Projects Updated Record Retention

    Mar 31, 2020

    Original receipts can be disposed of/destroyed once the expense posts in the financial system. This will align OSP with University policy on record retention and is allowable by sponsors. Since the electronic document/digital image is the back-up record for auditing purposes and is stored in the University controlled and secured financial system, it can be retained for an infinite period of time.

  2. PDF in NOTES on iPhones

    Mar 25, 2020

    Scan pdfs from iPhones (Androids: Adobe Scan app is approved for use by OCIO)

    iPhones: go into the NOTES app, create a NEW note, hit the + or camera icon and a menu will come up. Select SCAN DOCUMENTS. Can adjust the image.

  3. Neopost/Mail Finance New Name is Quadient

    Mar 18, 2020

    Neopost, the name of a global technology provider of shipping and mail solutions, announced on September 23, 2019 that it changed its corporate business name to Quadient. Neopost owned Mail Finance, so both of these companies will now be known as Quadient. A Vendor Update has been requested  to change the names Neopost and Mail Finance to Quadient.

  4. Purchase Order Update

    Mar 17, 2020

    General FY 2020 Purchase Orders need to be requested before mid-June (via eRequest), General FY2021 Purchase Orders need to be requested AFTER July 6, 2020 (vis Workday) please put FY21 Renewal TERM at the beginning of Description and in Business purpose.

    Blanket and Term renewals/orders must be entered and approved in eRequest by 5/1 (Service Center deadline). The service center will enter them all as requisitions, and then purchasing will build the POs and dispatch them on 7/6/20.

  5. Printer Toner or Printer Inkjet Cartridges Orders

    Mar 13, 2020

    Toner Orders REQUIRED Through Uniprint/ComDoc in eStores- Ink Jet Cartridges PREFERRED Through Staples in eStores

    eRequest/NEW/eStores – for Printer Toner, REQUIRED THROUGH COMDOC, can type in ComDoc in Search box- or- type in Item#. For Staples, click ‘Supplier Websites’ –scroll to Staples Office Supply (Regional) and search for item. Whichever you are ordering in eStores- when you CHECKOUT an eRequest should be automatically created for you, once submitted for and approved – the order should be placed.

    Offices that have copiers leased with ComDoc get free supplies.

  6. Sponsorships

    Mar 13, 2020

    Sponsorships are university-based financial support of external non-profit organizations or events that:

    Align with the mission of the university and those of its colleges or units; Are relevant across the university; Enhance the quality of life and meaningful partnerships in the local community; and Raise the profile of the university within the community

    CFAES Request for Sponsorship

  7. Signature Authority

    Mar 4, 2020

    Reminder: only a handful of people in the University are authorized to sign legally binding documents on behalf of Ohio State. This would include any contracts, agreements, MOUs, etc.

    These contracts could be for both goods/services we provide to others, as well as goods/service we procure from others; regardless of the dollar value.

    Even if something you are asked to sign appears to be innocuous, it may still require review and approval from one of our legal representatives.

  8. Expenditure Policy Update

    Feb 20, 2020

    Being good fiscal stewards, we share a collective responsibility to exercise good judgment to ensure we use university funds in a responsible and appropriate manner.

    Take NOTE: University provided meals for “recurring meetings” for just employees are no longer allowable. Think of a standing staff meeting, employee workgroup meeting, etc.

  9. Employee Non-Cash Reporting Form

    Feb 10, 2020

    Use this form to report all clothing and uniforms and non-cash items provided to employees (e.g., apparel, gifts, prizes, awards, etc.)

    Two TABS - 1) READ ME for the instructions 2) NonCash for the form to fill out and attach

    Fill out this Employee Non-Cash Reporting Form and attach to the eRequest associated with the purchase of the items (Use for PCard purchases, eRequests, and Reimbursements).

  10. Safeguard - Checking Supplies

    Feb 3, 2020