Mar 31, 2020
Original receipts can be disposed of/destroyed once the expense posts in the financial system. This will align OSP with University policy on record retention and is allowable by sponsors. Since the electronic document/digital image is the back-up record for auditing purposes and is stored in the University controlled and secured financial system, it can be retained for an infinite period of time.
Mar 25, 2020
Scan pdfs from iPhones (Androids: Adobe Scan app is approved for use by OCIO)
iPhones: go into the NOTES app, create a NEW note, hit the + or camera icon and a menu will come up. Select SCAN DOCUMENTS. Can adjust the image.
Mar 18, 2020
Neopost, the name of a global technology provider of shipping and mail solutions, announced on September 23, 2019 that it changed its corporate business name to Quadient. Neopost owned Mail Finance, so both of these companies will now be known as Quadient. A Vendor Update has been requested to change the names Neopost and Mail Finance to Quadient.
Mar 17, 2020
General FY 2020 Purchase Orders need to be requested before mid-June (via eRequest), General FY2021 Purchase Orders need to be requested AFTER July 6, 2020 (vis Workday) please put FY21 Renewal TERM at the beginning of Description and in Business purpose.
Blanket and Term renewals/orders must be entered and approved in eRequest by 5/1 (Service Center deadline). The service center will enter them all as requisitions, and then purchasing will build the POs and dispatch them on 7/6/20.
Mar 13, 2020
Toner Orders REQUIRED Through Uniprint/ComDoc in eStores- Ink Jet Cartridges PREFERRED Through Staples in eStores
eRequest/NEW/eStores – for Printer Toner, REQUIRED THROUGH COMDOC, can type in ComDoc in Search box- or- type in Item#. For Staples, click ‘Supplier Websites’ –scroll to Staples Office Supply (Regional) and search for item. Whichever you are ordering in eStores- when you CHECKOUT an eRequest should be automatically created for you, once submitted for and approved – the order should be placed.
Offices that have copiers leased with ComDoc get free supplies.
Mar 13, 2020
Sponsorships are university-based financial support of external non-profit organizations or events that:
Align with the mission of the university and those of its colleges or units;
Are relevant across the university;
Enhance the quality of life and meaningful partnerships in the local community; and
Raise the profile of the university within the community
CFAES Request for Sponsorship
Mar 4, 2020
Reminder: only a handful of people in the University are authorized to sign legally binding documents on behalf of Ohio State. This would include any contracts, agreements, MOUs, etc.
These contracts could be for both goods/services we provide to others, as well as goods/service we procure from others; regardless of the dollar value.
Even if something you are asked to sign appears to be innocuous, it may still require review and approval from one of our legal representatives.
Feb 20, 2020
Being good fiscal stewards, we share a collective responsibility to exercise good judgment to ensure we use university funds in a responsible and appropriate manner.
Take NOTE: University provided meals for “recurring meetings” for just employees are no longer allowable. Think of a standing staff meeting, employee workgroup meeting, etc.
Feb 10, 2020
Use this form to report all clothing and uniforms and non-cash items provided to employees (e.g., apparel, gifts, prizes, awards, etc.)
Two TABS - 1) READ ME for the instructions 2) NonCash for the form to fill out and attach
Fill out this Employee Non-Cash Reporting Form and attach to the eRequest associated with the purchase of the items (Use for PCard purchases, eRequests, and Reimbursements).
Feb 3, 2020
CASH RECEIPT SLIPS, CASH RECEIPT BOOK inserts and CASH DISBURSEMENT JOURNAL inserts can be ordered via