Apr 20, 2020
Do not carry forward outstanding checks any farther than the life of a check- usually around 2 to 3 months… if not cleared, follow-up to see if it needs stop payment and re-written or voided.
Apr 13, 2020
The following information was provided by OCIO leadership and the Risk Management & Insurance department regarding insurance coverage for OCIO owned equipment (Computers, Skype equipment, networking equipment, etc).
The cost/deductible of these stolen or damaged computers/equipment would be charged to the department/units.
The University’s property insurance will cover a loss at an Extension office if:
Mar 31, 2020
Original receipts can be disposed of/destroyed once the expense posts in the financial system. This will align OSP with University policy on record retention and is allowable by sponsors. Since the electronic document/digital image is the back-up record for auditing purposes and is stored in the University controlled and secured financial system, it can be retained for an infinite period of time.
Mar 25, 2020
Scan pdfs from iPhones (Androids: Adobe Scan app is approved for use by OCIO)
iPhones: go into the NOTES app, create a NEW note, hit the + or camera icon and a menu will come up. Select SCAN DOCUMENTS. Can adjust the image.
Mar 18, 2020
Neopost, the name of a global technology provider of shipping and mail solutions, announced on September 23, 2019 that it changed its corporate business name to Quadient. Neopost owned Mail Finance, so both of these companies will now be known as Quadient. A Vendor Update has been requested to change the names Neopost and Mail Finance to Quadient.
Mar 13, 2020
Sponsorships are university-based financial support of external non-profit organizations or events that:
Align with the mission of the university and those of its colleges or units;
Are relevant across the university;
Enhance the quality of life and meaningful partnerships in the local community; and
Raise the profile of the university within the community
CFAES Request for Sponsorship
Mar 4, 2020
Reminder: only a handful of people in the University are authorized to sign legally binding documents on behalf of Ohio State. This would include any contracts, agreements, MOUs, etc.
These contracts could be for both goods/services we provide to others, as well as goods/service we procure from others; regardless of the dollar value.
Even if something you are asked to sign appears to be innocuous, it may still require review and approval from one of our legal representatives.
Dec 9, 2019
Departments/units should spend no more than $75/employee, per year for staff appreciation and events. While this amount does not include rental fees for space, tables, chairs, etc., it does include all food, beverage, entertainment, games, and any gifts. Keep in mind, all applicable tax rules must be followed if giving gifts to employees.
Generally speaking, holiday parties and staff appreciation week events would be included in this category; and our guidance is these events should not include gifts/gift cards from University funding sources.
Dec 7, 2018
In accordance with university policy during snowy and icy weather, the following short-term closing procedures must be followed for county-based Extension offices: