1. Purchase Orders in Workday

    Jan 21, 2021

    BuckeyeBuy is available to make purchases on University contracts (replacing eStores). This is the preferred buying method. (Requires shipment to office) BuckeyeBuy job aid Non-catalog purchase (regular purchase order to non-contracted vendor).
  2. Non-Employee Reimbursements

    Jan 21, 2021

    Non-employee reimbursements: We should avoid these as much as possible and use our own procurement methods to make purchases instead of our volunteers. Unsure to this point which panel we will use for these reimbursements.

  3. Education Scholarships to Colleges/Student Awards to Students

    Jan 21, 2021

    Student Scholarships Payments directly to youth for “scholarships” (which we should call “student awards”) will be done with a “Miscellaneous Payment” Payee type “Student Payee” Memo: “Extension Youth Award” Attach any backup documentation (award letter)
  4. PCard Update

    Jan 12, 2021

    PCard Update: Logs

    The University PCard office has issued two new required tracking logs:

    PCard Tracking Log (Non-Travel) - To track the purchases on the PCard that do not have travel. Linked from the Office of Business and Finance.

  5. Interest Income 1099-INT Forms

    Jan 2, 2021

    FISCAL STEWARDS/LEVEL 1 APPROVERS: Email a copy of your Interest Income "1099-INT" forms to Jesse as he needs to collect them and send to the Controller's Office for their Tax Reporting for the previous year.

  6. Mileage Rate down to $.56 as of 1/1/2021

    Jan 1, 2021

    IRS issues standard mileage rates for 2021

    WASHINGTON — The Internal Revenue Service today issued the 2021 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business purposes.

    Beginning on Jan. 1, 2021, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

    56 cents per mile driven for business use, down from 2020 $.575
  7. Local Checking Account Monthly Reporting

    Dec 15, 2020

    Reporting Checking Account Balances, Expenses and Income

    Offices with checking accounts are to report the previous month's bank statement date, balance and total of expenses and total of income from that statement. As part of the new monthly reporting process required by the University for Workday, complete the form below and upload the bank statement by the 3rd Monday in the ***OneDrive folder for your county.

    We will use your monthly net income/expense to update our total cash balance for local checking accounts on the University's general ledger.

  8. NEW ADDRESS for Development Check Deposits

    Dec 8, 2020

    Jesse has updated the OSU Extension Deposit Transmittal Form to reflect the NEW address to now mail DEVELOPMENT checks to:

    The Ohio State University Foundation,  PO Box 710811, Columbus, OH 43271-0811

    PLEASE NOTE: PUT THE FUND # ON EACH CHECK THAT IS BEING MAILED TO THIS ADDRESS to reduce errors. Papers are getting separated in this mailing process and deposits made to wrong funds as a result.
  9. Ohio Sales Tax Reporting

    Dec 8, 2020

    For reporting Sales Tax in 2021 please use the Business & Finance Sales Tax Reporting form and provide FUND FD111 and your Cost Center number.

    Send as soon as possible, even after the deadline by a few days if due to circumstances beyond your control, so B&F can get their reports submitted in a timely manner to avoid penalites and interest if ever an audit.

  10. Extension is to use Extension's Deposit Transmittal Form

    Nov 24, 2020

    When sending in checks to be deposited into your Columbus funds - BE SURE TO USE OSU Extension Deposit Transmittal Form  AND BE SURE TO SEND TO: Dawnn Brown IN ROOM 3 - NOT the Service Center in Room 4- they do NOT handle our deposits. The full address is on the EXTENSION form.