News

  1. CIMA Volunteer Liability Insurance

    Jul 20, 2020

    CIMA volunteer liability insurance is paid annually by OSU Extension Administration to cover the liability of our volunteers in 4-H, Master Gardeners and Certified Volunteer Naturalists programs. There is nothing needed from our county offices as part of this process. We used to collect numbers from the counties when counties were responsible for half of the cost. We collect this information directly from the state offices and use that for reporting to CIMA.

  2. Yearly Activities Calendar for Financial Items

    Jun 25, 2020

    Much of the fiscal activity we do is a monthly process (travel reimbursement, PCard transactions, purchase order payments) but we also perform several tasks just once or twice a year. The Yearly Activities Calendar for Financial Items can help you plan for what is coming each month of the year. 

  3. Staples – Save Up Your Purchases for Large Orders

    Jun 23, 2020

    One of the benefits of the Staples contract is a discount on payments. If your order is over $35 you get a direct discount of 2% but only a ½% discount if your order is less than that. So save up your transactions and order in bulk to receive better savings.

  4. New PO#s Need Changed for Invoices July 1 and Forward

    Jun 23, 2020

    Alert the companies that have on-going services with your office to change the PO# on their invoices as of July 1.

    Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned. [Last paragraph -Newslink, 6/1/2020]

  5. LOD Videos and Links- Telecommuting and Online Learning Support

    May 12, 2020

    Find links and recordings that the Learning and Organizational Development unit has created for a ‘video library’ of sorts- many topics that you can watch and learn: COVID-19 Telecommuting and Online Learning Support

  6. Recommend That All OSUE Offices to Have a Travel Arranger

    May 12, 2020

    It is important to keep the flow of fiscal documents moving forward, and one area we can improve on is to have at least one Travel Arranger in each office that CAN get in to the system to check on payments, to add missing documentation, etc. - not intending for them to become the travel initiator/uploader but for emergency fiscal needs. Please consider taking the training in Buckeye Learn and completing this Financial Systems Access Request.

     

  7. Go.osu.edu for Shortened URLs

    May 12, 2020

    Create shorter web links, and name them yourself, that can be used in social media, for print, signage and webpages… the URL can be trusted and is permanent. Go to https://go.osu.edu,  OSU Login, copy/paste the LONG link to shorten, give it a name go.osu.edu/xxxxxxx and Save Link. Use this new/shorter name as needed.

  8. ZOOM- Communications Tool of Choice

    May 12, 2020

    Zoom is a tool of choice for everyone to stay connected during social distancing, and not just at Ohio State. You’ve likely heard stories from national and global news outlets related to security concerns, and with so many users on Zoom right now, it’s no surprise hackers are taking advantage of the situation.

  9. PCard Monthly Statements

    May 12, 2020

    PCard Office and Controller does not require any significant effort with reviewing, handling and/or retaining PCard statements.

  10. Checking Account- Outstanding Checks

    Apr 20, 2020

    Do not carry forward outstanding checks any farther than the life of a check- usually around 2 to 3 months… if not cleared, follow-up to see if it needs stop payment and re-written or voided.

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