1. Match Exception Reminder [Newslink, 6/1/2020]

    Jun 23, 2020

    Gentle reminder from UNIV AP that any invoice that is in a match exception status has not posted to the financial system nor has the vendor been paid for the goods or services. Match Exception reporting can be accessed any time via eReports. From this report, you can then review each invoice and purchase order in PeopleSoft and provide appropriate resolutions to our Match Exception Team. The FAES Service Center and Extension Operations will run the match exception report and reach out to affected offices as necessary.

  2. IT Quarter 4 Billing

    Jun 23, 2020

    Notices were sent to fiscal office associates, B3 Stewards and Area Leaders last week in regards to the quarterly IT Billing for every county. Please review this document for accuracy on 100% FTEs and devices in use by staff in the office. For FY2020, all county offices are being held harmless to their FY19 4-year average reduced rate. Starting FY2021 offices are to receive this billing quarterly.

  3. New PO#s Need Changed for Invoices July 1 and Forward

    Jun 23, 2020

    Alert the companies that have on-going services with your office to change the PO# on their invoices as of July 1.

    Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned. [Last paragraph -Newslink, 6/1/2020]

  4. Budget Stewards Training July 1

    Jun 18, 2020

    Extension Operations will be holding a Zoom session on July 1st for budget stewards with tools and tips for preparing 2021 budget requests.
    Please look for additional information about this session coming soon.

  5. Bank Reconciliation Process- June 30 Balance

    Jun 16, 2020

    There will be a quick turn-around-time to collect checking account balances as this time we need to collect July 2019 through June 30, 2020. The Treasurer’s Office is asking to see June 30th balances.

  6. Release of 180-Day Hold on Development Funds

    Jun 16, 2020

    Effective July 1, 2020, all 180-day holds on current use gifts (3-series development funds) will be removed and all held funds will be released, including any current Advancement gift agreements.


    Beginning in July, all deposits to current use funds will be immediately available (balance reflected on eReports) for use the following month.

    Please address any questions to Jesse Buxton.26, Robert Concitis.1 or Anna Bernard.95

  7. PCard Activity Increasing & Discretionary Spending

    Jun 16, 2020

    As we are seeing an increase in PCard activity again, we have started the reallocation spreadsheet process up again in June for PCard Managers.

  8. Change Favorites for new fiscal year in eReports

    Change Favorites in eReports for New Fiscal Year

    Jun 15, 2020

    The new fiscal year starts July 2020. Be sure to change your path when accessing Standard Monthly Reports. Go back through the file tree and change to FY2021. Check out other eReports job aids on the Virtual Fiscal Training page on the Operations site!

  9. Virtual Fiscal Training Recordings & FAQs

    Jun 15, 2020

    The Operations team held several virtual training sessions about Local Checking Accounts, PCards, Travel and eReports. If you missed any of these trainings, they can now  be viewed on the Operations site! Two sessions were recorded using the cloud and require the password noted by the links, the other two were uploaded to YouTube, no password required! Link to Virtual Fiscal Trainings

  10. IT Billing Information FY2020

    May 20, 2020

    Expect to see your county’s IT Billing amount for the 4 Quarters of Fiscal Year 2020 on your June eReports. The 4 quarters will be rolled into one charge. In January 2020 an email was sent out to Area Leaders, County Fiscal and/or Budget Steward and Office Associates that would explain how to request any changes/corrections in regards to personnel listed that would determine part of the service fees as well as any changes/corrections that pertained to data service which included the devices in each county.