1. Personal Reimbursements

    Jan 21, 2021

    Per the updated Expenditures and Purchasing policy, personal reimbursements are at the bottom of the procurement decision tree and should be used as a last resort. Extension has historically relied rather heavily on personal reimbursements, and we know that sometimes that is the best option. You can submit for reimbursement of personal expenses for goods/supplies using an expense report.
  2. Travel Process Update

    Jan 21, 2021

    CFAES Finance and University Business and Finance have agreed upon a process for authorizing and reimbursing business essential travel while the University has extended travel restrictions through 6/30/21.

  3. Publications Order Process in Workday

    Jan 21, 2021

    This will be a Create a Non-Catalog Requisition- already have your order in to Publications/Pay on Account- have that total amount ready for the CART screen, and have invoice saved so it can be attached in this process:

  4. Purchase Orders in Workday

    Jan 21, 2021

    BuckeyeBuy is available to make purchases on University contracts (replacing eStores). This is the preferred buying method. (While teleworking, however, we may not be able to use this as it requires shipment to office) BuckeyeBuy job aid Non-catalog purchase (regular purchase order to non-contracted vendor).
  5. Non-Employee Reimbursements

    Jan 21, 2021

    Non-employee reimbursements: We should avoid these as much as possible and use our own procurement methods to make purchases instead of our volunteers. Unsure to this point which panel we will use for these reimbursements.

  6. Scholarships for Education, Awards for Education

    Jan 21, 2021

    Student Scholarships Payments directly to youth for “scholarships” (which we should call “student awards”) will be done with a “misc payment” Payee type “Student Payee” Memo: “Extension Youth Award” Attach any backup documentation (award letter)
  7. PCard Update

    Jan 12, 2021

    PCard Update: Logs

    The University PCard office has issued two new required tracking logs:

    PCard Tracking Log (Non-Travel) - To track the purchases on the PCard that do not have travel. Linked from the Office of Business and Finance.

  8. Interest Income 1099-INT Forms

    Jan 2, 2021

    FISCAL STEWARDS/LEVEL 1 APPROVERS: Email a copy of your Interest Income "1099-INT" forms to Jesse as he needs to collect them and send to the Controller's Office for their Tax Reporting for the previous year.

  9. Mileage Rate down to $.56 as of 1/1/2021

    Jan 1, 2021

    IRS issues standard mileage rates for 2021

    WASHINGTON — The Internal Revenue Service today issued the 2021 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business purposes.

    Beginning on Jan. 1, 2021, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

    56 cents per mile driven for business use, down from 2020 $.575
  10. Monthly Bank Reconciliation Process Begins With January Balance

    Dec 15, 2020

    There will not be any reporting for December 2020. Watch for your January 2021 bank statement that includes a January end-date for the reporting period. As part of the new monthly reporting process as required by the University for Workday, complete this WEBFORM by the 3rd Monday of each month.  You will be asked to fill in the ending balance from that statement and input dates that are reflected on that statement by February 15th.