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Extension Operations

Ohio State University Extension



  1. AP - Accounts Payable

    Jan 21, 2021

    PO invoices are to be emailed to PO invoices over $3k or blanket PO invoices will require additional approval in Workday, after AP processes the invoice, before the invoice will pay. The initiator of the PO request will have to approve these.
  2. Personal Reimbursements

    Jan 21, 2021

    Per the updated Expenditures and Purchasing policy, personal reimbursements are at the bottom of the procurement decision tree and should be used as a last resort. Extension has historically relied rather heavily on personal reimbursements, and we know that sometimes that is the best option. You can submit for reimbursement of personal expenses for goods/supplies using an expense report.
  3. Non-Employee Reimbursements

    Jan 21, 2021

    Non-employee reimbursements: We should avoid these as much as possible and use our own procurement methods to make purchases instead of our volunteers. Unsure to this point which panel we will use for these reimbursements.

  4. Education Scholarships to Colleges/Student Awards to Students

    Jan 21, 2021

    Student Scholarships
  5. PCard Update

    Jan 12, 2021

    PCard Update: Logs

    The University PCard office has issued two new required tracking logs:

    PCard Tracking Log (Non-Travel) - To track the purchases on the PCard that do not have travel. Linked from the Office of Business and Finance.

  6. Interest Income 1099-INT Forms

    Jan 2, 2021

    FISCAL STEWARDS/LEVEL 1 APPROVERS: Email a copy of your Interest Income "1099-INT" forms to Jesse as he needs to collect them and send to the Controller's Office for their Tax Reporting for the previous year.

  7. Mileage Rate down to $.56 as of 1/1/2021

    Jan 1, 2021

    IRS issues standard mileage rates for 2021

    WASHINGTON — The Internal Revenue Service today issued the 2021 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business purposes.

    Beginning on Jan. 1, 2021, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

    56 cents per mile driven for business use, down from 2020 $.575
  8. Local Checking Account Monthly Reporting

    Dec 15, 2020

    Reporting Checking Account Balances, Expenses and Income

    Offices with checking accounts are to report the previous month's bank statement date, balance and total of expenses and total of income from that statement. As part of the new monthly reporting process required by the University for Workday, complete the form below and upload the bank statement by the 3rd Monday in the ***OneDrive folder for your county.

    We will use your monthly net income/expense to update our total cash balance for local checking accounts on the University's general ledger.

  9. NEW ADDRESS for Development Check Deposits

    Dec 8, 2020

    Jesse has updated the OSU Extension Deposit Transmittal Form to reflect the NEW address to now mail DEVELOPMENT checks to:

    The Ohio State University Foundation,  PO Box 710811, Columbus, OH 43271-0811 

    AND   Office of Sponsored Projects to:

    The Ohio State University, Office of Sponsored Programs, PO Box 772398, Detroit, MI 48277-2398- AWD-xxxxx number must be included.

  10. Extension is to use Extension's Deposit Transmittal Form

    Nov 24, 2020

    When sending in checks to be deposited into your Columbus funds - BE SURE TO USE OSU Extension Deposit Transmittal Form  AND BE SURE TO SEND TO: Dawnn Brown IN ROOM 3 - NOT the Service Center in Room 4- they do NOT handle our deposits. The full address is on the EXTENSION form.