Travel Clarification on Commute

Sep. 24, 2020

CFAES has clarified how to handle the normal commute deduction as part of reimbursements for approved/exempted travel while many are still working from home at least some of the time.

The normal commute deduction will apply, as normal, for all mileage reimbursements regardless of an individual’s telework schedule.

University travel policy states:
Travelers will not be reimbursed for mileage when commuting to and from their residence and headquarters. If a traveler is required to report to a location(s) other than their headquarters during a normal work schedule, the traveler will only be reimbursed for the total distance from their residence to the alternate location(s) less the traveler’s normal commute. 

CFAES Clarification:
If a traveler departs from home to an alternate location on a business day, the normal commute must be deducted. (one-way or round-trip commute depending on return location, or vice versa)

Note: Normal commute deduction may be excluded on weekends and university holidays. If necessary, multiple trips on same day require only one commute deduction.

Please contact your fiscal officer (Jesse Buxton, Anna Bernard or Robert Concitis) with questions.