- Never sign a contract, MOU or MOA locally
- Contract from CFAES unit
- Department Leader (may or may not need requisition)
- Contract from other OSU departments (non-CFAES)
- Senior Fiscal Officer (SFO) has delegated authority. Cost Center Manager (CCM) will facilitate (may or may not need requisition).
- Contract from external party for special situations:
- PARE (Planning, Architecture and Real Estate): for office space lease agreements (CCM will facilitate).
- OSP: for any contract or MOU where we are being asked to deliver a service. Contact CCM for assistance.
- Legal Affairs: for those that may not fall into the above categories, consult with CCM first.
- Contracts where we are procuring a good or service (FAES Resource Guide):
- Paid by check/ACH: Purchase Order via Requisition
- Attach the contract to the Requisition. Once the supplier has been added to the system and Requisition is approved, a Purchase Order number will be created.
- The contract will be reviewed by OSU purchasing and returned to the requestor as a "send back" if the contract needs countersigned or an addendum has been attached by purchasing. Once addendum is signed, upload to Workday and submit.
- For payment, submit invoice with PO# on it and send to apinvoices@osu.edu for payment (Net 60 for EFT, Net 90 for check payments on new suppliers)
- Paid by PCard
- Submit through Webform on CFAES Finance
- Agreement Submission for Non-Purchase Order Procurement
- Attach fully executed contract with PCard Expense report
- Submit through Webform on CFAES Finance
- $0 purchasing contracts (or fee waived) or third party contract payment
- For when we would be paying a supplier if fee was not waived
- Submit through Agreement Submission for Non-Purchase Order Procurement webform
- Paid by check/ACH: Purchase Order via Requisition
CFAES
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https://extops.cfaes.ohio-state.edu
https://extops.cfaes.ohio-state.edu
Ohio State University Extension