Expense Reports Notes on What to Include

Receipts
- All receipts must be itemized (shows what was paid for line by line, not just a total)
- Receipts should be attached within the expense line, not in the "attachments" tab
- Please be sure you are attaching the receipt that corresponds with the expense line
- Only one receipt should be provided per expense line (ie, don't scan a bunch of receipts on one PDF and submit that with same pdf with each line)
- Please be sure your receipt is scanned in full and legible, not cut off or blurry
Expense Item/Spend Category
- Don't use "office supplies" as a catch all
- If your item is a physical good, do not use an expense item that references "services" (usually a supply or equipment SC)
  - ie, don't use "education and training services" for program supplies.
- If you are using a "business meal" expense item, you are REQUIRED to enter all attendee names in the attendees field, an attachment will not be accepted by the service center
Business Purpose (Reason)
- Business purposes do not have to be a novel, but should address what is being purchase, for whom, what it will be used for, etc.
- Type it out as if you're explaining it to a five year old
- avoid using acronyms
Memo
- The memo field in each expense line is required. This can simply be a short description of the item/service being purchased, not a full business purpose (however, some expense items do not populate a business reason field, so Memo may be the best place to document that)

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