All receipts must be itemized (shows what was paid for line by line, not just a total)
Receipts should be attached within the expense line, not in the "attachments" tab
Please be sure you are attaching the receipt that corresponds with the expense line
Only one receipt should be provided per expense line (ie, don't scan a bunch of receipts on one PDF and submit that with same pdf with each line)
Please be sure your receipt is scanned in full and legible, not cut off or blurry
Expense Item/Spend Category
Don't use "office supplies" as a catch all
If your item is a physical good, do not use an expense item that references "services" (usually a supply or equipment SC)
ie, don't use "education and training services" for program supplies.
If you are using a "business meal" expense item, you are REQUIRED to enter all attendee names in the attendees field, an attachment will not be accepted by the service center
Business Purpose (Reason)
Business purposes do not have to be a novel, but should address what is being purchase, for whom, what it will be used for, etc.
Type it out as if you're explaining it to a five year old
avoid using acronyms
The memo field in each expense line is required. This can simply be a short description of the item/service being purchased, not a full business purpose (however, some expense items do not populate a business reason field, so Memo may be the best place to document that)