1. Amex Cards to PCards

    Oct 20, 2020

    You may have seen some recent updates from OSP or the Controller’s Office that the OSP Amex card program is going away, and they will begin to issue new PNC Visa cards for OSP projects in late December.

  2. Extension Severe Weather Operating Procedures

    Oct 20, 2020

    In accordance with university policy during snowy and icy weather, the following short-term closing procedures must be followed for county-based Extension offices:

  3. To Order More PPE

    Oct 20, 2020

    Please continue to source your PPE needs for your office and exempted programing from local/online sources as necessary. PCards can be used to purchase PPE.

    OSU Stores also has PPE available to ship (there will be shipping charges applied). The list of available items can be found here, and ordered through eStores by searching the product number.

    Other eStores vendors may also offer PPE, but their catalogs may not be up to date and reliable for urgent ordering.

  4. OSP Grant Purchases Only on OSP PCard, PO or Personal Reimbursement

    Oct 20, 2020

    If a purchase is for a grant, it should be made on an OSP PCard, PO or personal reimbursement. Our department PCards should not be used for OSP grant purchases.

    If a charge goes through accidentally that is meant to be paid from an OSP grant, there are several extra steps to get the charge applied correctly.

  5. All Offices to Have eReports Reconciling Caught Up by End of December 2020

    Oct 20, 2020

    As Workday is quickly approaching, it is important to get caught up on your monthly eReports reconciliation.

    A file should be maintained (can be all digital) for each month that includes your 3os-61,4os-91,7os-91 and fund exception report, as well as the signed/reviewed checklist (linked below).

  6. Travel Clarification on Commute

    Sep 24, 2020

    CFAES has clarified how to handle the normal commute deduction as part of reimbursements for approved/exempted travel while many are still working from home at least some of the time.

    The normal commute deduction will apply, as normal, for all mileage reimbursements regardless of an individual’s telework schedule.

  7. Skilled Trades Service Agreement Request

    Sep 24, 2020

    Skilled Trades – when a vendor comes on to University property to perform a service that impacts the physical location.

  8. NELNET (credit card payment gateway platform)

    Sep 24, 2020

    Jesse Buxton, Fiscal Officer, Extension Operations, has worked with the Treasurer’s Office to roll out the new NelNet payment platform for all county offices to accept credit card payments. This gateway is very flexible, and can handle payments for goods and services; including many of the registration payments we have historically funneled through CVENT (and things we wanted to use CVENT for that our contract limitations kept us from accomplishing).

  9. Discretionary Spending Guidelines

    Sep 24, 2020

    The university continues to operate under a discretionary spending pause. Any purchases of a discretionary nature should continue to be delayed until the pause is lifted. In the meantime, if you have any specific procurement needs not addressed below, please reach out to Jesse Buxton to discuss the potential purchase. When possible, we should procure items through non-appropriated funding sources to preserve our appropriated budgets.

    The following items may be purchased at this time:

  10. IT Purchase Reminder – Software and Subscriptions

    Sep 24, 2020

    Moving to virtual environments for programing has increased the need for specialized software and subscriptions, and central review for other IT related purchases may not be top of mind. IT Services requires that all software and online subscriptions be reviewed by their team prior to making the purchase.