1. Not to Accept Checks Written to OSU but Do Not Belong to OSU

    May 18, 2023

    If your office receives any checks written to OSU that should be written to another entity, we are not to accept them and especially not to cash them. Either return them to the originator and ask them to re-write them or ask the group/entity that the check should be written to if they would check with their bank if they would accept them as is with our OSU Extension stamp on the back and allow them to deposit them in that entities bank account.

  2. Certificates for Tax Exempt States for Out-of-State Travelers

    May 9, 2023

    While planning to travel out-of-state, one thing to consider is looking up to find if the state you are traveling to is exempt for state sales tax. Find the list on the Business and Finance website:

  3. Extension Employees Name Badge Orders

    May 8, 2023

    Name Badge Orders:

    Extension Administration covers the cost of a new, non-temporary employee’s name badge. Please send information of the new employee:

  4. To Close Spend Authorizations

    Apr 24, 2023

    Only close Spend Authorizations whose dates have passed, or you are SURE you will no longer need.

    in workday Search for: MY Spend Authorizations

    In the table that should open up, click the … (3 dots) by the magnifying glass clear to the left side of screen

    Click on blue link to SA#, in black bar at the top -click the … (3 dots) at the end of the words

  5. Timesheet QUICK ADD for Entering in TIME

    Apr 24, 2023

    Workday, at the HOME screen click on View All Apps

    Choose TIME from the Menu

    Choose the week you wish to enter in hours

    Click ACTIONS

    Choose QUICK ADD

    Verify dates, Regular- Click NEXT

    Choose the days of the week that would all have the SAME time applied

    Fill the time in for IN, OUT for Meal

  6. OSU Extension Travel Guideline Clarification

    Apr 23, 2023

    Travel Approval Process, Travel Policy Link and Policy Clarification on Ability to Claim Mileage to Headquarters

    Travel Approval Process

  7. FD522 Transfers

    Mar 29, 2023

    FD522, for many county cost centers, includes misc grants that were converted from PeopleSoft to workday. These 50xxxx grant funds converted to a GRxxxxx worktag.

  8. Comparison Worksheet Required for Driving to Neighboring States

    Mar 28, 2023

    Comparison Worksheet:

    A travel Comparison Worksheet is needed when traveling to a neighboring state as sometimes a rental car is cheaper than using a personal vehicle.

    One thing to note is the system doesn’t always provide a location for the destination and the traveler has to choose “All Other Continental US Locations, United States of America” - this is why it is vital that an agenda is attached with the “where/when/why” detailed and adding city/state to the Justification field is very helpful.

  9. Why Does It Appear There is Payroll Activity in Funds From Which No One is Paid?

    Mar 23, 2023

    For every employee there are three levels of worktags associated with them and their position. First the Organizational Assignment, then the Position costing, then the Worker costing. The Worker Costing is typically where actual payroll hits (however, if a worker costing allocation isn't done, payroll actuals will hit the Position costing). Organization Assignments have some worktags restricted from use at this high level (grants and gifts for example). Therefore, we need to use some other funding source at this level.

  10. Facebook Receipts for Advertising

    Mar 21, 2023

    To print off receipts paid on PCard to show DATE, AMOUNT and Facebook as vendor - while in Facebook go to:

    Account Settings    > Payment Settings    > in upper right look for Payment History box