News

  1. Airfare Not Permitted on PCards

    Sep 21, 2021

    PCard Office

    A reminder as we resume travel for business: The university's travel initiative requires that all business travel airfare must be booked through the university's contracted agencies.

    Airfare with business travel requirements:

  2. Travel Info

    Sep 16, 2021

    When is a Spend Authorization needed? If the travel has expenses other than incidentals (those that cannot be put on the travel log like REGISTRATION) - then a new SA is needed for that one-off trip: If a virtual conference/session- no travel, only registration- then the registration is considered non-travel and no SA needed- *** it’s important to clearly mark virtual in the business purpose and/or memo
  3. Staples Returns

    Sep 13, 2021

    To return items to Staples:

    Please send an email to Support_EA@staples.com or call 800-557-6268.  That is your dedicated support team.

    They will need to know your account number (1822387) and either your PO number or your Staples order number (attaching a copy of the packing slip would be helpfu).

    Let them know you are Regional and not on Campus, so you will need the items picked up at your location as well as Credited.

  4. Print a Purchase Order in Workday

    Sep 1, 2021

    To print out a copy of an unpaid Purchase Order (doesn't appear to be an option for fully paid POs) : locate PO in Workday- in View Purchase Order screen, scroll mid-way of page to line of SERVICE LINES, PROCESS HISTORY, ATTACHMENTS, PRINTING RUNS, BALANCES - choose 'Printing Runs' and click on link under 'PDF File' for PO- (opens a printable pdf, click on printer icon)

  5. Awards - Giveaways - Prizes

    Aug 30, 2021

      When purchasing goods (items that hold no cash value) with the intent to give it away, we need complete backup documentation to include who received the item(s). If recipients are known- attach a list/spreadsheet with your expense report. If the items are for general giveaway to public (like promotional items at a display table) please note that in your business purpose.
  6. PCard Distribution UPDATE [Newslink: 8.23.21]

    Aug 30, 2021

    All new applications for a PCard and/or requests for replacement due to loss/fraud will be available for in-person pick-up at 901 Woody Hayes (Blankenship Hall) effective September 1, 2021. Cards requested on or before August 25, 2021, will be routed to the location referenced on the application or as discussed with the PCard Office. Please feel free to contact PCard@osu.edu with any questions.

  7. Reimburse Local Checking Account Job Aid

    Aug 30, 2021

    Local Checking Account Reimbursement see Job Aid

    Step one: A one-time setup is necessary to add your office as a miscellaneous payee. Have your local checking account banking information ready when setting up the miscellaneous payee.

    Step two: Create Miscellaneous Payment Request for the reimbursement

  8. OPERS FORM Clarification

    Aug 28, 2021

    Clarification on OPERS form for vendor setup Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual for goods or services requires the OEPRS form along with the vendor setup form (primarily for requisitions).
  9. Invoice Submission Requirements

    Aug 26, 2021

    INVOICES: DO NOT FAX OR MAIL (OR HAVE SUPPLIERS SEND) HARD COPY INVOICES TO COLUMBUS AG ADMIN: invoices are only to be emailed to apinvoices@osu.edu – they must have an INVOICE #, INVOICE DATE and CORRECT FORMAT FOR Purchase Order numbers…

  10. OPERS form to be Included with the Vendor Setup Form

    Aug 16, 2021

    Clarification on OPERS form for vendor setup Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements) to an individual for goods or services requires the OPERS form along with the vendor setup form (primarily for requisitions).

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