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Extension Operations

Ohio State University Extension



  1. Indirects

    Apr 26, 2024

    What they are, how to find them and how to spend them:

    Did you find money in your FD100/PG102586 and ever wonder where it came from? 

  2. Courses for TAS Access

    Apr 23, 2024

    These courses are required for TAS access:

    The Ohio State University’s Family Education Rights and Privacy Act (FERPA) Training 

    A course that gives employees a basic introduction to FERPA and how it relates to the staff and faculty of The Ohio State University. It includes situational examples of all aspects of FERPA law.

  3. OTDI Billing

    Apr 22, 2024


    CFAES will soon begin to catch up on internal billing for OTDI device/service costs to individual cost centers for FY24. As soon as details are available, they will be shared in the Support Staff and Fiscal/Budget Stewardship Teams channels.
    Changes from FY23:

  4. Asset Management (Inventory): Tracking and Disposal of Assets

    Mar 27, 2024

    Each year, our organization is asked to take stock (INVENTORY) of what we are managing in our offices. As a public institution responsible to our constituents, items located either in our offices or managed by them, need to be accounted for within our Workday system.

    Each office with registered assets will be receiving an email both to the previous Asset Managers within local offices, Office Coordinators and Area Leaders to complete this task.

  5. Extension Contract Approval Processes

    Mar 26, 2024

    Never sign a contract, MOU or MOA locally Contract from CFAES unit Department Leader (may or may not need requisition)
  6. Amazon Restrictions

    Mar 25, 2024

    OSU Purchasing has worked with Amazon to block products from purchase that fall under certain categories for which we may have a contract supplier able to offer the same or similar product through BuckeyeBuy. 

    You may remember in the past, a banner would appear noting the item may be restricted, but would still allow you to purchase it.

  7. Reassigning Expense Credit Card Transactions

    Feb 22, 2024

    TRAVEL expenses paid on a Department PCard must be reassigned to the traveler so they can insert their SA# (Spend Authorization #) in the expensing entry. The traveler is to do this within 7 business days of the transaction date. (The card manager is responsible for all NON-TRAVEL related purchases.)

    To REASSIGN an expense to another employee:

    Log into Workday, in SEARCH type Reassign Expense Credit Card Transactions or a short version of that and hit enter. (Less is more when typing in the Search bar.)

  8. Spend Authorization Requirements When Third Party is Paying

    Feb 20, 2024

    When an employee is traveling for business and a third party is covering all the costs:

    A spend authorization should still be submitted, but it can be submitted for $1 using the Travel Incidentals expense item.

    It should be made clear in the business justification that a third party is paying all travel costs and no expenses will be processed through the University. It also needs to be clear the dates of travel, destination and purpose of the trip.

  9. Xero – Local Checking Account Software

    Jan 30, 2024

    Soon this spring all Extension offices with local checking accounts will transition their bookkeeping to a single cloud-based software platform called Xero. Extension Operations is currently piloting the software with six county offices. Transition to Xero will be mandatory and at no cost to county budgets.

    Benefits of Xero:

  10. Reconciliation Process

    Jan 30, 2024