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Sep 21, 2021
PCard Office
A reminder as we resume travel for business: The university's travel initiative requires that all business travel airfare must be booked through the university's contracted agencies.
Airfare with business travel requirements:
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Sep 16, 2021
When is a Spend Authorization needed?
If the travel has expenses other than incidentals (those that cannot be put on the travel log like REGISTRATION) - then a new SA is needed for that one-off trip:
If a virtual conference/session- no travel, only registration- then the registration is considered non-travel and no SA needed- *** it’s important to clearly mark virtual in the business purpose and/or memo
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Sep 13, 2021
To return items to Staples:
Please send an email to Support_EA@staples.com or call 800-557-6268. That is your dedicated support team.
They will need to know your account number (1822387) and either your PO number or your Staples order number (attaching a copy of the packing slip would be helpfu).
Let them know you are Regional and not on Campus, so you will need the items picked up at your location as well as Credited.
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Sep 1, 2021
To print out a copy of an unpaid Purchase Order (doesn't appear to be an option for fully paid POs) : locate PO in Workday- in View Purchase Order screen, scroll mid-way of page to line of SERVICE LINES, PROCESS HISTORY, ATTACHMENTS, PRINTING RUNS, BALANCES - choose 'Printing Runs' and click on link under 'PDF File' for PO- (opens a printable pdf, click on printer icon)
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Aug 30, 2021
When purchasing goods (items that hold no cash value) with the intent to give it away, we need complete backup documentation to include who received the item(s). If recipients are known- attach a list/spreadsheet with your expense report. If the items are for general giveaway to public (like promotional items at a display table) please note that in your business purpose.
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Aug 30, 2021
All new applications for a PCard and/or requests for replacement due to loss/fraud will be available for in-person pick-up at 901 Woody Hayes (Blankenship Hall) effective September 1, 2021. Cards requested on or before August 25, 2021, will be routed to the location referenced on the application or as discussed with the PCard Office. Please feel free to contact PCard@osu.edu with any questions.
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Aug 30, 2021
Local Checking Account Reimbursement see Job Aid
Step one: A one-time setup is necessary to add your office as a miscellaneous payee. Have your local checking account banking information ready when setting up the miscellaneous payee.
Step two: Create Miscellaneous Payment Request for the reimbursement
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Aug 28, 2021
Clarification on OPERS form for vendor setup
Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements or miscellanenous payments for youth awards) to an individual for goods or services requires the OEPRS form along with the vendor setup form (primarily for requisitions).
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Aug 26, 2021
INVOICES: DO NOT FAX OR MAIL (OR HAVE SUPPLIERS SEND) HARD COPY INVOICES TO COLUMBUS AG ADMIN: invoices are only to be emailed to apinvoices@osu.edu – they must have an INVOICE #, INVOICE DATE and CORRECT FORMAT FOR Purchase Order numbers…
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Aug 16, 2021
Clarification on OPERS form for vendor setup
Previous guidance was that the OPERS form was needed with the vendor setup form when paying an individual for a service. It appears now that any payments (excluding reimbursements) to an individual for goods or services requires the OPERS form along with the vendor setup form (primarily for requisitions).
