News

  1. Contracted Suppliers NEW Searchable Listing in Buckeye Buy

    Jun 28, 2022

    When choosing ‘Buckeye Buy’ use CONNECT to search the online store for Preferred and Contracted Supplier catalogs, use the NEW link to search the familiar Business Finance “Find a Suppler” page by clicking on ‘OSU Purchasing Contract Book’

    Suppliers can now be searched by keyword, product category, certifications, and designations such as MBE, EDGE, Buckeye Buy, etc.                [Newslink: 6.27.22]

  2. PCard Transaction CleanUp and Report to Run

    Jun 28, 2022

    The service center is looking to clear up the backlog of unexpensed PCard transactions.  Please run "Credit Card Transactions- OSU" report monthly:

    In SEARCH type in 'Credit Card Transactions-OSU’ to find a report that will show:

  3. UPDATE on Expensing: CTP Booking, Expensing and Flight Invoices

    Jun 28, 2022

    CTP Airfare 
  4. Travel Info

    Jun 27, 2022

    Travel TIPS: 2022 mileage rate: $.585 January 1 to June 30; $.625 July 1 to December 31, 2022. Use updated Ground Transportation LOG, Workday will calculate new mileage amount when date in Expense Lines is first day of travel from the LOG Get travel in within 60 days Use first travel date on log for expense line date
  5. Comm Media/Publications Orders

    May 30, 2022

    Multiple publication orders can be added to the same requisition in Workday: ADD a separate line per invoice and put EACH ORDER # in the MEMO to Suppliers along with the Worktags- (be sure to match the lines Worktags to those put in MEMO to Suppliers). Combing orders with the same Worktags on the same requisition makes for easier tracking.

    Be sure to put in a thorough Business Purpose, not just “ordering publications”- remember to justify the WHY.

  6. End of Year Items

    May 30, 2022

    Some open items in Workday affect our encumbrance balances.

    Purchase Order Closures – on the CFAES site- please request closing any purchase orders that have completed but have an outstanding balance.

    Spend Authorization Closures

  7. Guidance on Blanket Spend Authorizations

    May 30, 2022

    Be prepared to enter new FY23 blanket spend authorizations sometime in late June or early July. Please only create ONE BLANKET Spend Authorization, even if using multiple Worktags - this can be done with multiple lines on the SA.

    Preference is that it covers the entire year- July 1, 2022 – June 30, 2023 (though SAs can be done July to December and again January to June).

  8. Change Your Search Preference Back to "All of Workday"

    May 30, 2022

    Click on Profile (person icon in upper right corner) and choose “My Account” – Change Preferences, then under Search Preferences for Workday Search Provider as ‘Classic Workday Search’ and Preferred Search Category as “All of Workday” and will need to restart Workday.

  9. Telework Mileage and Parking Reimbursement Notes

    May 30, 2022

    No reimbursement for errands or mileage to the office when officially teleworking. If required to attend an off-site meeting while teleworking, reimbursement does not need to include commute miles.

  10. County to County Payments

    Apr 28, 2022

    Handle county-to-county payments within University funds when possible, not necessary to write a check -OSU to OSU

    Before the expense: use the other county/department’s Worktags in the expensing. If paying for supplies/items, put other department/office’s Worktags in expensing PCard entry; if paying for another department/office staff’s travel: put other department/office’s worktags in for the SA/Expense Report and attach preapproval to use the othe county's Worktags.

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