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Extension Operations

Ohio State University Extension

CFAES

New Employee Resources

New Employee resources

Funds and Usage

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Print Where Counties Funds are Held

Print County Info Sheets

Review your county's funds and get familiar with what expenses are tied to what funds

Print the Fund Types Bookmarker

Checking Accounts

Review your county's system pertaining to the checking account, do you use Quicken, Excel or other shadow report?

Print Local Checking Account and PCard Retstrictions

Bookmark Local Checking Monthly Reporting

Review Checking Account Job Aid

Purchases in Workday

Print Fiscal Guidance that shows the Purchasing Hierarchy

Create Requisition

Review: MarketPlace/Buckeye Buy

MarketPlace Quotes

Review and/or Print Job Aids: Ordering Extension PUBS, Ordering Office Supplies Through Staples, Ordering Supplies

Non-Catalog Purchases

Invoices

PCard

Review Local Checking and PCard Restrictions

Typical purchases made with PCard
How to Create an Expense Report

Items needed to include in Expense Reports

Need to split charges with two Worktags/Food with non-food items

Send Backs

Travel Purchase on PCard

Reassigning PCard Travel Expenses

Tying SA in Header Page

Print PCard Tracking Log

Print PCard Statement (if charges are made within prior month)

Fraud Charges/Lost Cards

Travel

Review Blanket and Overnight Travel Job Aids

Create Spend Authorization For Worker 

For Non-Worker 

Creating an ECM 

 Blanket Travel

Print Mileage Log 

Commute Mileage 

 Overnight Travel

Drive vs Fly 

Attaching Documents/Policy 

Send backs 

Reports
Ledger = Actuals 

 Find Journal Lines – OSU 

Monthly, Quarterly, or Annually   Detail starts with the time frame you selected by the Accounting Date 

Detail Information  

Use this report for transfer documentation 

Use this report to show individual months to find the monthly total expenses and revenue 

Credit is Revenue, Debit is Expense 

 

Managerial Trial Balance 

Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year 

Detail Information 

Shows Ledger Accounts in summary amounts, example Balance Sheet 

Time frame you selected will summarize the Debits and Credits 

Current period – in debit and credits will show what you spent this current period. 

Current period – YTD in debit and credits will show what you spent for this fiscal year. 

Example: Could be used if you want to summarize quarterly expenses. 

Credit is Revenue, Debit is Expense 

 

Sources and Usage - Variance Analysis Jesse question 

 

Equity Balances by Cost Center and Fund Groups 

Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year 

Detail starts with the fiscal year, giving you a running balance to the time frame you selected. 

Use this report to lump each month to find the monthly total. Without payroll? 

Revenue with no brackets, Expense with brackets 

  

Equity Balances by Carry Forward Worktags 

Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year 

Detail Information 

Use this report to find mismatched Worktags, example: using program number one time and not the other.