New Employee resources
Funds and Usage
Watch video
Print Where Counties Funds are Held
Print County Info Sheets
Review your county's funds and get familiar with what expenses are tied to what funds
Print the Fund Types Bookmarker
Checking Accounts
Review your county's system pertaining to the checking account, do you use Quicken, Excel or other shadow report?
Print Local Checking Account and PCard Retstrictions
Bookmark Local Checking Monthly Reporting
Review Checking Account Job Aid
Purchases in Workday
Print Fiscal Guidance that shows the Purchasing Hierarchy
Create Requisition
Review: MarketPlace/Buckeye Buy
MarketPlace Quotes
Review and/or Print Job Aids: Ordering Extension PUBS, Ordering Office Supplies Through Staples, Ordering Supplies
Non-Catalog Purchases
Invoices
PCard
Review Local Checking and PCard Restrictions
Typical purchases made with PCard
How to Create an Expense Report
Items needed to include in Expense Reports
Need to split charges with two Worktags/Food with non-food items
Send Backs
Travel Purchase on PCard
Reassigning PCard Travel Expenses
Tying SA in Header Page
Print PCard Tracking Log
Print PCard Statement (if charges are made within prior month)
Fraud Charges/Lost Cards
Travel
Review Blanket and Overnight Travel Job Aids
Create Spend Authorization For Worker
For Non-Worker
Creating an ECM
Blanket Travel
Print Mileage Log
Commute Mileage
Overnight Travel
Drive vs Fly
Attaching Documents/Policy
Send backs
Reports
Ledger = Actuals
Find Journal Lines – OSU
Monthly, Quarterly, or Annually Detail starts with the time frame you selected by the Accounting Date
Detail Information
Use this report for transfer documentation
Use this report to show individual months to find the monthly total expenses and revenue.
Credit is Revenue, Debit is Expense
Managerial Trial Balance
Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year
Detail Information
Shows Ledger Accounts in summary amounts, example Balance Sheet
Time frame you selected will summarize the Debits and Credits
Current period – in debit and credits will show what you spent this current period.
Current period – YTD in debit and credits will show what you spent for this fiscal year.
Example: Could be used if you want to summarize quarterly expenses.
Credit is Revenue, Debit is Expense
Sources and Usage - Variance Analysis Jesse question
Equity Balances by Cost Center and Fund Groups
Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year
Detail starts with the fiscal year, giving you a running balance to the time frame you selected.
Use this report to lump each month to find the monthly total. Without payroll?
Revenue with no brackets, Expense with brackets
Equity Balances by Carry Forward Worktags
Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year
Detail Information
Use this report to find mismatched Worktags, example: using program number one time and not the other.