Local Checking Account Resources
Reporting:
1) Ohio Sales Tax: Submit by the 12th of the month following the month of the sale. Fill out the Qualtrics Form See NEWS article: Ohio Sales Tax Reporting
2) Local Checking Account Reconciliation
- Xero: online accounting software to reconcile monthly checking account.
- Balance of local checking greater than $20,000: send check made out to Ohio State University to Dawnn Brown with the deposit information made filled out on form (Deposit Transmittal Form). Local funds to be deposited into FD111, with or without PG#s.
Supplies:
Safeguard Checking Supplies: for ordering Cash Receipt Journal, Cash Receipts, Cash Disbursement Journal and checks, contact Sherry Freier at Safeguard sfreier@gosafeguard.com or 614-486-2752.
Local Checking Account Tools:
Local Checking Account and Pcard Restrictions – list of items not allowable from the local checking account or pcard, alternative procurement methods advised.
Local Checking Account Reimbursement - (Create Miscellaneous Payee/Payment) -Job Aid
Local Checking Account Job Aid
Local Checking overview PowerPoint
Local Checking video
Bank Reconciliation Form/Annual Average Form - Optional, In-Office aid for reconciling and tracking annual average (not to exceed $20K)
Checking Reconciliation Shadow Report - example for tracking program money within the checking account
Cash for Making Change Form - IN/OUT cash for change at a meeting
Refund Form - to gather all info needed to make a refund
Deposit Form- for Local Checking only
Transaction Documentation Form - to gather all info needed to write a check
Check Request Envelope - to gather all info needed to write a check and to collect the receipt(s) to bring back to the office- good idea to print the Tax Exempt Certificate and have stuffed in the envelopes to be sure the purchasers have what they need to not pay tax.
Returned Checks - Guidelines for dealing with returned checks.