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Local Checking Account INFO

Local Checking Account Resources

Reporting:

1) Ohio Sales Tax: by the 12th of the month following the month of the sale:

fill out the Qualtrics Form


See NEWS article: Ohio Sales Tax Reporting

2) Bank Statements

Supplies:

Safeguard Checking Supplies Webform for ordering is down until position has been filled on campus: -for ordering Cash Receipt Journal, Cash Receipts, Cash Disbursement Journal please order through Safeguard for now. Please email Jesse Buxton.26 if you had recently put an order in and not heard back.

**NOTE: to order checks, covers, etc... please contact Sherry Freier - sfreier@gosafeguard.com - Phone: 614-486-2752  Fax: 614-488-8198

Local Checking Account Tools:

Local Checking Account and Pcard Restrictions – list of items not allowable from the local checking account or pcard, alternative procurement methods advised.

Local Checking Account Reimbursement - (Create Miscellaneous Payee/Payment) -Job Aid

Local Checking Account Job Aid

          Local Checking overview PowerPoint

                    Local Checking video

Buying Tool Decision Tree

Bank Reconciliation Form/Annual Average Form - Optional, In-Office aid for reconciling and tracking annual average (not to exceed $20K)

Checking Reconciliation Shadow Report - example for tracking program money within the checking account

Cash for Making Change Form - IN/OUT cash for change at a meeting

Refund Form - to gather all info needed to make a refund

Transaction Documentation Form - to gather all info needed to write a check

Check Request Envelope - to gather all info needed to write a check and to collect the receipt(s) to bring back to the office- good idea to print the Tax Exempt Certificate and have stuffed in the envelopes to be sure the purchasers have what they need to not pay tax.

Deposit Form- for Local Checking only

Returned Checks - Guidelines for dealing with returned checks.