Local Checking Account Resources
Reporting:
1) Ohio Sales Tax: by the 12th of the month following the month of the sale:
fill out the Qualtrics Form
See NEWS article: Ohio Sales Tax Reporting
2) Bank Statements
- Upload bank statement by the 3rd Monday for previous month to ONLINE OneDrive -SHARED - XXCo Bank Statements folder
- Fill out Webform: Local Checking Monthly Reporting Webform
Supplies:
Safeguard Checking Supplies Webform for ordering is down until position has been filled on campus: -for ordering Cash Receipt Journal, Cash Receipts, Cash Disbursement Journal please order through Safeguard for now. Please email Jesse Buxton.26 if you had recently put an order in and not heard back.
**NOTE: to order checks, covers, etc... please contact Sherry Freier - sfreier@gosafeguard.com - Phone: 614-486-2752 Fax: 614-488-8198
Local Checking Account Tools:
Local Checking Account and Pcard Restrictions – list of items not allowable from the local checking account or pcard, alternative procurement methods advised.
Local Checking Account Reimbursement - (Create Miscellaneous Payee/Payment) -Job Aid
Local Checking Account Job Aid
Local Checking overview PowerPoint
Local Checking video
Bank Reconciliation Form/Annual Average Form - Optional, In-Office aid for reconciling and tracking annual average (not to exceed $20K)
Checking Reconciliation Shadow Report - example for tracking program money within the checking account
Cash for Making Change Form - IN/OUT cash for change at a meeting
Refund Form - to gather all info needed to make a refund
Transaction Documentation Form - to gather all info needed to write a check
Check Request Envelope - to gather all info needed to write a check and to collect the receipt(s) to bring back to the office- good idea to print the Tax Exempt Certificate and have stuffed in the envelopes to be sure the purchasers have what they need to not pay tax.
Deposit Form- for Local Checking only
Returned Checks - Guidelines for dealing with returned checks.