Local Checking Account Resources
Reporting:
1) Ohio Sales Tax: by the 12th of the month following the month of the sale:
fill out the Qualtrics Form
See NEWS article: Ohio Sales Tax Reporting
2) Bank Statements
- Upload bank statement by the 3rd Monday for previous month to ONLINE OneDrive -SHARED - XXCo Bank Statements folder
Supplies:
Safeguard Checking Supplies: for ordering Cash Receipt Journal, Cash Receipts, Cash Disbursement Journal and checks, contact Sherry Freier at Safeguard sfreier@gosafeguard.com or 614-486-2752.
Local Checking Account Tools:
Local Checking Account and Pcard Restrictions – list of items not allowable from the local checking account or pcard, alternative procurement methods advised.
Local Checking Account Reimbursement - (Create Miscellaneous Payee/Payment) -Job Aid
Local Checking Account Job Aid
Local Checking overview PowerPoint
Local Checking video
Bank Reconciliation Form/Annual Average Form - Optional, In-Office aid for reconciling and tracking annual average (not to exceed $20K)
Checking Reconciliation Shadow Report - example for tracking program money within the checking account
Cash for Making Change Form - IN/OUT cash for change at a meeting
Refund Form - to gather all info needed to make a refund
Transaction Documentation Form - to gather all info needed to write a check
Check Request Envelope - to gather all info needed to write a check and to collect the receipt(s) to bring back to the office- good idea to print the Tax Exempt Certificate and have stuffed in the envelopes to be sure the purchasers have what they need to not pay tax.
Deposit Form- for Local Checking only
Returned Checks - Guidelines for dealing with returned checks.