Funds |
|
Funds and Usage list - List of type of funds, worktag descriptions, and program value shortlist | Short List - Expense Items |
Fund Types Bookmarker - Printable Fund's Bookmarker | Spend Categories - in Workday |
County Cost Center list | Acronyms list - List of Extension use acronyms |
Spend Categories - Short List | Affiliated Camp list - List of affiliated camps |
Revenue Categores - Short List | Understanding County Funds |
Program List - Program List of common program codes used in Extension | Buying Tool Decision Tree |
Local Checking Account and Pcard Restrictions – list of items not allowable from the local checking account or pcard, alternative procurement methods advised. |
PURCHASING |
|
Fiscal Guidance | How to Order Items from Staples in Workday |
Ordering Extension PUBS | Weapons Exemption Template |
Ordering Supplies Through UniPrint | Find a Supplier - useful to finding contact information for returns Note: click on "Find a Supplier", then search for supplier |
Magnetic Springs Water Delivery |
PCard |
NelNet |
Link: PCard Office | Introduction to NelNet Commerce Manager |
NelNet Job Aid | |
PCard Office Process Flow Chart | NelNet Statement Info Sheet |
PCard Checklist | NelNet Overview - PPt - QR Code Creation Process & NelNet Overview |
Local Checking Account and Pcard Restrictions | NelNet Overview & QR Code Creation - Video |
NelNet Transfers |
Travel |
Workday |
Link: Travel Office | Link: Workday |
Travel - Blanket In-State Mileage/Ground Transportation | Change My Work Space / Delivery Address Update |
Overnight Travel | External Committee Member (ECM) Non-Employee Reimbursement |
Booking Airfare for Yourself in Concur | NEW PROCESS! BCI Background Check Reimbursements |
Click Here for Video - Creating a Spend Authorization and Expense Report in Workday for Blanket Travel | Merchandise - CFAES promotional materials and merchandise - apparel |
Bus Rental | Translator Tool use to look up Worktags to replace account#s, fund#s, org#s, etc. |
GET Card - Group/Extended Travel Card | Miscellaneous Payee and Miscellaneous Payments |
Travel Comparison Worksheet | See Checking Account INFO on Local Checking Account Info page |
OSP, Grants, and Awards |
|
Facilities and Administrative Costs | CFAES Internal Process for F&A Waiver Requests |
Workday : How to initiate or change a supplier contract (aka subaward) | Award Management |
Requesting PI Status | Epa-005 guidance |
Office for Research and Graduate Education | Sponsored Project or Gift |
One Pager Guidelines for Completing and Routing the ePA-005 - Seeking Approval for Authorization for receiving external funding | |
PI Portal Tip Sheet CFAES 2023 |
Reports |
For now, use these reports in Workday to help find balances, income and expense entries: |
Equity Balances by Balancing/Carry Forward Worktags |
Sources and Uses-Variance Analysis - using a report to identify and understand the source(s) of a variance. |
Find Journal Lines - OSU - Detail level, fiscal year, open report-in red bar, can adjust report, Download to Excel – filter by fund/Spend Category/ or run pivot tables in Excel data |
Managerial Trial Balance |
Gift Management – Managerial Gift Report, Find Gift Details by Organization, Detail Gift Accounting Report |
IT/Information Technology |
Other |
IT SERVICES - Accounts and Access, Hardware, Software | Resource Guide - IRS Reporting Non-Cash Items |
Service Desk - Self Service Link | Docusign - use to obtain signatures electronically |
OTDI IT Purchasing - List of items needing IT Approval and how to obtain. | Review/Entry Fillable Form - In-office review before purchase |
Name Badge Orders - for new Extension employees |