Funds |
|
| Funds and Usage list - List of type of funds, worktag descriptions, and program value shortlist | Short List - Expense Items |
| Fund Types Bookmarker - Printable Fund's Bookmarker | Spend Categories - in Workday |
| County Cost Center list | Acronyms list - List of Extension use acronyms |
| Spend Categories - Short List | Affiliated Camp list - List of affiliated camps |
| Revenue Categores - Short List | Understanding County Funds |
| Program List - Program List of common program codes used in Extension | Buying Tool Decision Tree |
| Local Checking Account and Pcard Restrictions – list of items not allowable from the local checking account or pcard, alternative procurement methods advised. |
|
PURCHASING |
|
| Fiscal Guidance | How to Order Items from Staples in Workday |
| Ordering Extension PUBS | Weapons Exemption Template |
| Ordering Supplies Through UniPrint | Find a Supplier - useful to finding contact information for returns Note: click on "Find a Supplier", then search for supplier |
| Magnetic Springs Water Delivery | |
PCard |
NelNet |
| Link: PCard Office | Introduction to NelNet Commerce Manager |
| NelNet Job Aid | |
| PCard Office Process Flow Chart | NelNet Statement Info Sheet |
| PCard Checklist | NelNet Overview - PPt - QR Code Creation Process & NelNet Overview |
| Local Checking Account and Pcard Restrictions | NelNet Overview & QR Code Creation - Video |
| NelNet Transfers |
Travel |
Workday |
| Link: Travel Office | Link: Workday |
| Travel - Blanket In-State Mileage/Ground Transportation | Change My Work Space / Delivery Address Update |
| Overnight Travel | External Committee Member (ECM) Non-Employee Reimbursement |
| Booking Airfare for Yourself in Concur | NEW PROCESS! BCI Background Check Reimbursements |
| Click Here for Video - Creating a Spend Authorization and Expense Report in Workday for Blanket Travel | Merchandise - CFAES promotional materials and merchandise - apparel |
| Bus Rental | Translator Tool use to look up Worktags to replace account#s, fund#s, org#s, etc. |
| GET Card - Group/Extended Travel Card | Miscellaneous Payee and Miscellaneous Payments |
| Travel Comparison Worksheet | See Checking Account INFO on Local Checking Account Info page |
OSP, Grants, and Awards |
|
| Facilities and Administrative Costs | CFAES Internal Process for F&A Waiver Requests |
| Workday : How to initiate or change a supplier contract (aka subaward) | Award Management |
| Requesting PI Status | Epa-005 guidance |
| Office for Research and Graduate Education | Sponsored Project or Gift |
| One Pager Guidelines for Completing and Routing the ePA-005 - Seeking Approval for Authorization for receiving external funding | |
| PI Portal Tip Sheet CFAES 2023 | |
Reports |
| For now, use these reports in Workday to help find balances, income and expense entries: |
| Equity Balances by Balancing/Carry Forward Worktags |
| Sources and Uses-Variance Analysis - using a report to identify and understand the source(s) of a variance. |
| Find Journal Lines - OSU - Detail level, fiscal year, open report-in red bar, can adjust report, Download to Excel – filter by fund/Spend Category/ or run pivot tables in Excel data |
| Managerial Trial Balance |
| Gift Management – Managerial Gift Report, Find Gift Details by Organization, Detail Gift Accounting Report |
IT/Information Technology |
Other |
| IT SERVICES - Accounts and Access, Hardware, Software | Resource Guide - IRS Reporting Non-Cash Items |
| Service Desk - Self Service Link | Docusign - use to obtain signatures electronically |
| OTDI IT Purchasing - List of items needing IT Approval and how to obtain. | Review/Entry Fillable Form - In-office review before purchase |
| Name Badge Orders - for new Extension employees |