Funds |
|
| Funds and Usage list - List of type of funds, worktag descriptions, and program value shortlist | Short List - Expense Items |
| Fund Types Bookmarker - Printable Fund's Bookmarker | Spend Categories - in Workday |
| County Cost Center list | Acronyms list - List of Extension use acronyms |
| Spend Categories - Short List | Affiliated Camp list - List of affiliated camps |
| Revenue Categores - Short List | Understanding County Funds |
| Common Program Numbers- Short List: Workday Worktags | Buying Tool Decision Tree |
| Local Checking Account and Pcard Restrictions – list of items not allowable from the local checking account or pcard, alternative procurement methods advised. |
|
Purchasing |
|
| How to Order from Staples in Workday | Weapons Exemption Template |
| Requisitions, Purchase Orders, Invoices |
Find a Supplier - useful to finding contact information for returns Note: click on "Find a Supplier", then search for supplier |
| Ordering Supplies through UniPrint | |
| Order/Pay for OSU Extension Publications | Magnetic Springs Water Delivery - Search Purchasing-> Find Supplier-> then search Magnetic Supplier |
PCard |
NelNet |
|
| Link: PCard Office | Introduction to NelNet Commerce Manager | |
| NelNet Job Aid | ||
| PCard Office Process Flow Chart | NelNet Statement Info Sheet | |
| PCard Checklist | NelNet Overview - PPt - QR Code Creation Process & NelNet Overview | |
| Local Checking Account and Pcard Restrictions | NelNet Overview & QR Code Creation - Video | |
| NelNet Transfers |
De-Calculator - help with figuring SALES TAX |
|
Travel |
Workday |
| Link: Travel Office | Link: Workday |
| Blanket In-State Mileage | Change My Work Space / Delivery Address Update |
| Overnight Travel | External Committee Member (ECM) Non-Employee Reimbursement |
| Booking Airfare for Yourself in Concur | BCI Background Check Reimbursements |
| Click Here for Video - Creating a Spend Authorization and Expense Report in Workday for Blanket Travel | Merchandise - CFAES promotional materials and merchandise - apparel |
| Bus Rental | Translator Tool use to look up Worktags to replace account#s, fund#s, org#s, etc. |
| GET Card - Group/Extended Travel Card | Miscellaneous Payee and Miscellaneous Payments |
| Travel Comparison Worksheet | See Checking Account INFO on Local Checking Account Info page |
OSP, Grants, and Awards |
|
| Facilities and Administrative Costs | CFAES Internal Process for F&A Waiver Requests |
| Workday : How to initiate or change a supplier contract (aka subaward) | Award Management |
| Requesting PI Status | Epa-005 guidance |
| Office for Research and Graduate Education | Sponsored Project or Gift |
| One Pager Guidelines for Completing and Routing the ePA-005 - Seeking Approval for Authorization for receiving external funding | |
| PI Portal Tip Sheet CFAES 2023 | |
Reports |
| For now, use these reports in Workday to help find balances, income and expense entries: |
| Equity Balances by Balancing/Carry Forward Worktags |
| Sources and Uses-Variance Analysis - using a report to identify and understand the source(s) of a variance. |
| Find Journal Lines - OSU - Detail level, fiscal year, open report-in red bar, can adjust report, Download to Excel – filter by fund/Spend Category/ or run pivot tables in Excel data |
| Gift Management – Managerial Gift Report, Find Gift Details by Organization, Detail Gift Accounting Report |
IT/Information Technology |
Other |
| IT SERVICES - Accounts and Access, Hardware, Software | Resource Guide - IRS Reporting Non-Cash Items |
| OTDI IT Purchasing - List of items needing IT Approval and how to obtain. | Review/Entry Fillable Form - In-office review before purchase |
| Service Desk - Self Service Link | |
|
DocuSign - Employees can sign items sent via DocuSign without additional training. If additional access is needed, navigate to the OTDI webpage, Offerings Tab. Search Tools below for the eSignature (DocuSign) box for login information, training and to request access. The Sender Role will allow access to request signatures on uploaded documents. Complete training guidelines for Sender Role to gain access in DocuSign located in BuckeyeLearn. Follow the guide on Administrative Resources page eSignature to complete access request. Once complete give IT 24 hours to update your access. |