|If you have any questions please reach out to your Fiscal Operation Team contact.
Training Courses and Access
To get training needed for access to items such as PCard, Amazon, and Nelnet, the list below will need to be completed. https://buckeyelearn.osu.edu/
Information Data Policy (IDP Training) - Taken every year
Fiscal Stewardship for All
Payment Card Compliance (PCI Training)
Once the list is completed, follow-up is needed for security roles/access:
Extension Operations > Financial Tab > Local Checking Account INFO
Watch Video Local Checking Accounts Review
Review your county's system pertaining to the checking account, do you use Quicken, Excel or other shadow report?
Review Checking Account Job Aid
Funds and Usage
Extension Operations > Financial Tab > Job Aids
Watch Video Funds and Usage
Print County Info Sheets (Ask your Fiscal Operation Team for the current information sheets)
Review your county's funds and get familiar with what expenses are tied to what funds
Print Funds and Usage
Review Entry Form - In-office review before purchase, aid for entering into Workday
Purchases in Workday
Watch Video on Purchases in Workday
Print Fiscal Guidance with purchasing hierarchy
Typical purchases made with PCard
Items needed to include in Expense Reports
Need to split charges with two Worktags/Food with non-food items
Travel Purchase on PCard
Reassigning PCard Travel Expenses
Tying SA in Header Page
Print PCard Tracking Log
Print PCard Statement (if charges are made within prior month)
Fraud Charges/Lost Cards
Review Blanket and Overnight Travel Job Aids
Create Spend Authorization For Worker
Print Mileage Log
Please utilize the Reports that Jesse shared in TEAMS- be SURE to Download first and then open/save to your computer!!
Ledger = Actuals
Find Journal Lines – OSU:
Monthly, Quarterly, or Annually Detail starts with the time frame you selected by the Accounting Date
Use this report for transfer documentation
Use this report to show individual months to find the monthly total expenses and revenue.
Revenue with credit (brackets) is an increase in revenue
Expense with credit (brackets) is a decrease in expense
Sources and Usage - Variance Analysis - see Jesse's reports in TEAMS
High-level overview of funds
Details Activity Pivot - see Jesse's reports in TEAMS
Drill down on expense/credits for details
Equity Balances by Balancing/Carry Forward Worktags - this gives a great overview of funds per Cost Center and current balances with all Worktags combinations:
Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year
Use this report for a quick look at all funds' balances.
Use this report to find mismatched Worktags, example: using program number one time and not the other.
Use this report to fill out a Funds Transfer Form or Expense Transfer Form - to correct mismatched Worktags.