Fiscal Overview |
Fiscal GuidancePlease refer to the document above for What Fiscal Process/Where to do Fiscal Process/Help with how to do Fiscal Process If you have any questions please reach out to your Fiscal Operation Team contact. |
Training Courses and AccessTo get training needed for access to items such as PCard, Amazon, and Nelnet, the list below will need to be completed. https://buckeyelearn.osu.edu/ PCard/Amazon Information Data Policy (IDP Training) - Taken every year Fiscal Stewardship for All Preventing Fraud Nelnet Payment Card Compliance (PCI Training) Once the list is completed, follow-up is needed for security roles/access:
|
Funds and UsagePrint Understanding County Funds Review your county's funds and get familiar with what expenses are tied to what funds Print Funds and Usage Print the Fund Types Bookmarker or full sheet of Bookmarkers Review Entry Form - In-office review before purchase, aid for entering into Workday |
Purchases in WorkdayCreate Requisition
|
PCardReview Local Checking and PCard Restrictions Typical purchases made with PCard will vary by office How to Create an Expense Report Items needed to include in Expense Reports- Receipt, Business Reason for purchase, and the Worktags to be expensed Need to split charges with within Workday- Food and non-food items Send Backs- look at comments, correct as necessary Further information is available on The Administrative Resources page (ARC) Travel Purchase on PCard Reassigning PCard Travel Expenses Tying Spend Authorization in Header Page Print PCard Tracking Log Print PCard Statement (if charges are made within prior month) Fraud Charges/Lost Cards |
TravelReview Blanket and Overnight Travel Job Aids Create Spend Authorization For Worker For Non-Worker Blanket Travel Print Mileage Log Commute Mileage Overnight Travel Attaching Documents/Policy Send backs |
ReportsPlease utilize the Reports that Jesse shared in TEAMS- be SURE to Download first and then open/save to your computer!! Ledger = ActualsFind Journal Lines – OSU: Monthly, Quarterly, or Annually Detail starts with the time frame you selected by the Accounting Date Detail Information Use this report for transfer documentation Use this report to show individual months to find the monthly total expenses and revenue. Revenue with credit (brackets) is an increase in revenue Expense with credit (brackets) is a decrease in expense
Sources and Usage - Variance Analysis - see Jesse's reports in TEAMS High-level overview of funds Details Activity Pivot - see Jesse's reports in TEAMS Drill down on expense/credits for details
Equity Balances by Balancing/Carry Forward Worktags - this gives a great overview of funds per Cost Center and current balances with all Worktags combinations: Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year Detail Information Use this report for a quick look at all funds' balances. Use this report to find mismatched Worktags, example: using program number one time and not the other. Use this report to fill out a Funds Transfer Form or Expense Transfer Form - to correct mismatched Worktags. |