Fiscal Overview |
| If you have any questions please reach out to your Fiscal Operation Team contact. |
Training Courses and AccessTo get training needed for access to items such as PCard, Amazon, and Nelnet, the list below will need to be completed. https://buckeyelearn.osu.edu/ PCard/Amazon Information Data Policy (IDP Training) - Taken every year Fiscal Stewardship for All Preventing Fraud Nelnet Payment Card Compliance (PCI Training) Once the list is completed, follow-up is needed for security roles/access:
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Checking AccountsExtension Operations > Financial Tab > Local Checking Account INFO Watch Video Local Checking Accounts Review Review your county's system pertaining to the checking account, do you use Quicken, Excel or other shadow report? Print Local Checking Account and PCard Retstrictions Bookmark Local Checking Monthly Reporting Webform Review Checking Account Job Aid |
Funds and UsageExtension Operations > Financial Tab > Job Aids Watch Video Funds and Usage Print Understanding County Funds Print County Info Sheets (Ask your Fiscal Operation Team for the current information sheets) Review your county's funds and get familiar with what expenses are tied to what funds Print Funds and Usage Print the Fund Types Bookmarker Review Entry Form - In-office review before purchase, aid for entering into Workday |
Purchases in WorkdayWatch Video on Purchases in Workday Print Fiscal Guidance with purchasing hierarchy Create Requisition
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PCardReview Local Checking and PCard Restrictions Typical purchases made with PCard Items needed to include in Expense Reports Need to split charges with two Worktags/Food with non-food items Send Backs Travel Purchase on PCard Reassigning PCard Travel Expenses Tying SA in Header Page Print PCard Tracking Log Print PCard Statement (if charges are made within prior month) Fraud Charges/Lost Cards |
TravelReview Blanket and Overnight Travel Job Aids Create Spend Authorization For Worker For Non-Worker Blanket Travel Print Mileage Log Commute Mileage Overnight Travel Drive vs Fly Attaching Documents/Policy Send backs |
ReportsLedger = ActualsFind Journal Lines – OSU Monthly, Quarterly, or Annually Detail starts with the time frame you selected by the Accounting Date Detail Information Use this report for transfer documentation Use this report to show individual months to find the monthly total expenses and revenue. Revenue with credit (brackets) is an increase in revenue Expense with credit (brackets) is a decrease in expense
Managerial Trial Balance Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year Detail Information Shows Ledger Accounts in summary amounts, example Balance Sheet Time frame you selected will summarize the Debits and Credits Current period – in debit and credits will show what you spent this current period. Current period – YTD in debit and credits will show what you spent for this fiscal year. Example: Could be used if you want to summarize quarterly expenses. Equity ending balance with (credit) is a positive.
Sources and Usage - Variance Analysis Jesse question
Equity Balances by Cost Center and Fund Groups Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year Detail starts with the fiscal year, giving you a running balance to the time frame you selected. Use this report to lump each month to find the monthly total. Without payroll?
Equity Balances by Carry Forward Worktags Current and Prior Periods, Last Closed Period, or Monthly by Fiscal Year Detail Information Use this report to find mismatched Worktags, example: using program number one time and not the other. |
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https://extops.cfaes.ohio-state.edu
https://extops.cfaes.ohio-state.edu
Ohio State University Extension