OSU Extension Monthly Financial Review Checklist
Accounting Adjustments & Expense Transfers
Accounting Adjustments are appropriate when adding/changing/removing a Worktag(s) in FULL from an original expense, INV-XXXXXXXXXX (from RQ/PR or SIR) or ER-XXXXXXXXXX.
|Expense/Revenue Transfer Webform
Expense/Revenue Transfer Form – To request FDM corrections, move an expense or revenue to another fund, and to pay for specific expenses between University departments. Typically requires a copy of DETAIL REPORT to verify the location of the original transaction.
|Fund Transfer Request – To request the movement of equity from one set of worktags to another that is not associated with an original expense or revenue transaction (see Expense Transfer). Consult with Operations before requesting a Fund Transfer.
|OSP Cost Transfer Form - Required for any transaction moving costs on to a sponsored project or between sponsored projects.
|Updated Ground Transportation Log
|To be used for in-state mileage Expense Reports from approved Spend Authorizations
|Travel Comparison Worksheet
|To be used for travel to neighboring states
|Tax Exempt States
|OSU tax status with these states
|City of Columbus Certificate of Exemption, Hotel/Motel Excise Tax
|Certificate exempting employees from Columbus Hotel/Motel tax when staying on University business
Business and Finance Links
|Sales and Use Taxes
|The Ohio State University tax status as of January 2020 - To find the Tax Exempt or Non-Tax Exempt States or States with No Sales Tax
|Sales Tax Reporting Qualtrics Survey
|To account for and report Ohio Sales Tax
|PCard Tracking Log (Non-Travel)
|To track the purchases on the PCard that do not have travel. Linked from the Office of Business and Finance.
|PCard Tracking Log (Travel)
|To track the purchases on the PCard that have travel. Linked from the Office of Business and Finance.
|Calendar Year Budget Worksheet
|(optional) To manually track month to month expenses for a fund, sometimes used for county commissioner budgeting.
|County Appropriation Authorization Form
|To report appropriation awards and request the Business Office to invoice for appropriations and other contracts.
|Program Activity Summary Worksheet
|(optional) To track activity by program in a county.
|Program Budget Tool
|(optional) To track revenue and expenses by program in a county.
|Workshop Budget Worksheet
|(optional) To plan and report expenses for workshops.
|Supplier/Payee Setup Form
|(formerly known as Vendor Setup Form)
|OPERS - PEDACKN Form
Use with Supplier/Payee Setup Form for Individuals & Sole Proprietors
|University Service Agreement Request Form
Use prior to utilizing any non-contracted skilled trade supplier to provide work for OSU.
|In-office review before purchase, aid for entering into Workday
|OSU Extension Deposit Transmittal Form
|Extension staff use for sending checks to Columbus for deposit and to Detroit for OSP deposits.
|Employee Taxable Reporting Form
|To report all clothing, and non-cash items provided to employees (e.g., apparel, gifts, prizes, awards, etc.).
|Non-Employee Gift/Award Tax Tracking
To report all taxable items given to non-employees (e.g., apparel, gifts, gift cards, prizes, taxable awards, etc.)